What are the responsibilities and job description for the Contract Specialist position at Arlington County Government?
Job Description
Important Notice: Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.
The Department of Environmental Services (DES) is seeking a Contract Specialist to be responsible for executing, administering, and monitoring contracts for County-wide print and bindery services, and serve as the main point of contact for all contract management and coordination responsibilities. This position will also schedule all routine and urgent maintenance work on the County's fleet of multifunctional print and bindery devices. While this is a non-supervisory position, it will oversee the work of contractors to ensure contractual compliance.
Responsibilities
Specific duties include:
Qualifications
Minimum:
Desirable: Preference may be given to candidates with experience in one or more of the following:
Please attach a Resume to this application.
A pre-employment criminal records check will be conducted. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.
Additional Information
Work hours: Monday through Friday with a flexible work schedule (core hours 8am to 5pm). Some weekend and work after normal hours may be required. Teleworking opportunities available.
Arlington County offers a competitive salary and a great benefits package including a Defined Benefit (pension) plan. For more information on Arlington's family friendly benefits , click here.
Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs . Learn more about our commitment.
Important Notice: Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.
The Department of Environmental Services (DES) is seeking a Contract Specialist to be responsible for executing, administering, and monitoring contracts for County-wide print and bindery services, and serve as the main point of contact for all contract management and coordination responsibilities. This position will also schedule all routine and urgent maintenance work on the County's fleet of multifunctional print and bindery devices. While this is a non-supervisory position, it will oversee the work of contractors to ensure contractual compliance.
Responsibilities
Specific duties include:
- Managing all contract-related activities including cost analysis, statements of work, negotiations, compliance monitoring, and procurement pricing;
- Reviewing contractor performance, resolving billing issues, and ensuring accuracy of financial processes such as invoice reviews, Purchase Order (PO) generation, and chargebacks;
- Coordinating contract solicitations including developing RFPs and exploring alternative options like rider contracts, while minimizing delays and emergency purchases;
- Building and maintaining strong relationships with stakeholders, vendors, and customers, by addressing concerns, resolving performance issues, and providing technical assistance;
- Acting as a technical resource for contracting, monitoring, auditing, and compliance; and
- Developing procedures for inventory, print jobs, and equipment maintenance.
Qualifications
Minimum:
- Bachelor's degree in public administration, business administration or economics or other relevant field of study; and
- Considerable experience with contract development and/or grant management or a closely related field.
Desirable: Preference may be given to candidates with experience in one or more of the following:
- Advanced proficiency using Microsoft Excel with PivotTables and formulas;
- Procurement and contract management for a production operation, print and bindery service, or related agency; and
- Overseeing the work of contractors to ensure contractual compliance.
Please attach a Resume to this application.
A pre-employment criminal records check will be conducted. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.
Additional Information
Work hours: Monday through Friday with a flexible work schedule (core hours 8am to 5pm). Some weekend and work after normal hours may be required. Teleworking opportunities available.
Arlington County offers a competitive salary and a great benefits package including a Defined Benefit (pension) plan. For more information on Arlington's family friendly benefits , click here.
Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs . Learn more about our commitment.
