What are the responsibilities and job description for the Real Estate Records Database Administrator position at Arlington County Government?
Job Description
JOB DESCRIPTION
IMPORTANT NOTICE: Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.
The Department of Environmental Services (DES) is seeking a highly motivated, detail-oriented individual with strong technical skills to fill the position of Real Estate Records Database Administrator within their Real Estate Bureau. The Bureau is responsible for all real estate transactions within the County and represents each County Department's specific and ongoing real estate needs. This employee will be responsible for reviewing numerous complex historical real estate files to determine how the records should be categorized, filed and entered into the Bureau's Real Estate Filing System (REFS).
Responsibilities
Specific duties include:
Minimum qualifications:
Desirables: Preference will be given to candidates with one or more of the following:
A pre-employment criminal records check will be conducted. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.
Additional Information
Work hours: Monday through Friday, 40 hours per week, flexible 8-hour shifts between the hours of 7:00 AM and 6:00 PM. This is not a full-time remote opportunity. Some telework opportunities available with supervisor approval.
The official title of this position is: Management Specialist.
As an Employer of Choice, Arlington County offers a generous benefits package. For more information on Arlington's family friendly benefits, click here .
Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs. Learn more about our commitment.
Your responses to the supplemental questionnaire are considered part of the selection process and are required for this position. Please do not give “see resume” as a response to the questions. Incomplete applications will not be considered.
JOB DESCRIPTION
IMPORTANT NOTICE: Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.
The Department of Environmental Services (DES) is seeking a highly motivated, detail-oriented individual with strong technical skills to fill the position of Real Estate Records Database Administrator within their Real Estate Bureau. The Bureau is responsible for all real estate transactions within the County and represents each County Department's specific and ongoing real estate needs. This employee will be responsible for reviewing numerous complex historical real estate files to determine how the records should be categorized, filed and entered into the Bureau's Real Estate Filing System (REFS).
Responsibilities
Specific duties include:
- Maintaining the Bureau’s various database systems to provide accurate records of all real estate transactions;
- Documenting, classifying, organizing and scanning various real estate documents, data entry, and use of web-based applications;
- Tracking of the Bureau’s real estate projects and assisting Real Estate Specialists with records management;
- Creating and maintaining SharePoint webpages, collaborative lists, work schedules, tracking spreadsheets, and workflows;
- Conducting quality control audits on previously entered information to ensure completeness, accuracy, and compliance with the Virginia Public Records Act, and providing necessary tracking reports;
- Making recommendations for modifications to Bureau database software, management systems and processes, and documenting those changes;
- Serving as liaison between the Bureau, Department of Technology Services, and outside software vendors, including providing support to the Bureau’s Administrative Specialist; and
- Supporting the Bureau’s responses to FOIA requests and other database software and management systems.
Minimum qualifications:
- Bachelor’s degree in Business Administration, Public Administration, or related field; and
- Experience in administrative functions and records/database management, including overseeing fiscal operations and other related administrative tasks.
Desirables: Preference will be given to candidates with one or more of the following:
- Understanding and interpreting information contained in real estate and legal documents;
- Working with database software, data management systems, and GIS;
- Proficiency in entering, organizing, and manipulating data in Microsoft Excel; and/or
- Experience with managing a SharePoint site, such as configuring new and/or existing page layouts and features.
A pre-employment criminal records check will be conducted. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.
Additional Information
Work hours: Monday through Friday, 40 hours per week, flexible 8-hour shifts between the hours of 7:00 AM and 6:00 PM. This is not a full-time remote opportunity. Some telework opportunities available with supervisor approval.
The official title of this position is: Management Specialist.
As an Employer of Choice, Arlington County offers a generous benefits package. For more information on Arlington's family friendly benefits, click here .
Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs. Learn more about our commitment.
Your responses to the supplemental questionnaire are considered part of the selection process and are required for this position. Please do not give “see resume” as a response to the questions. Incomplete applications will not be considered.
