What are the responsibilities and job description for the Event Manager position at Arlo Williamsburg?
Job Description
Job Description
Responsibilities include :
Assist Events teams – and Events Manager - with administrative support including answering phones, responding to emails, scheduling appointments with clients, filing and copying, creating event signage, etc.
Create, revise, detail, and distribute BEOs as instructed by Events Manager team
Independently operate and work smaller events under $20,000
Create floor plans in Prismm
Schedule and manage deliveries, vendor timing and all F&B components of the event
Upsell F&B, amenities and staff
Assist with client balance collection, billing and closing out PMs
Conduct ordering for event equipment rentals, staffing and other event components to aid the Banquet Manager
Ensure all events & venue reservations are properly entered and blocked in Delphi & calendar
Attend weekly BEO meetings
Answer basic client questions
Assist with day-of execution of events or large party reservations when needed.
Serve as the Banquet Manager as required for events as required with advance notice for events that are $20,000 or under – this is to supplement staff during busy season / busy event days
This may include weekends and late nights
Assist Events Team with Operating Events
Conduct site visits for the Sales Team
Perform other job-related activities as required or assigned by a supervisor / manager
Qualifications, Skills, and Experience
2 years in event planning, design or management
Strong writing and communication skills
Highly organized with extreme attention to detail
Prioritizes effectively and manages workload
Excellent communicator with strong teamwork skills
Self-directed problem-solver with initiative
Adapts quickly, thrives in fast-paced environments
Highly professional and maintains confidentiality
Manages event emergencies, prioritizing solutions for customer satisfaction
Proactive learner : eager to grasp departmental, company, event details, and existing systems
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