What are the responsibilities and job description for the Media Billing Specialist position at Arm Candy?
About this role
Our Media Billing Specialist is primarily responsible for championing all billing, reconciliations, accounts receivable and accounts payable in the Accounting department for Arm Candy. This role involves working with our clients and agency partners, as well as ad tech and media vendors. You will serve as the first point of contact for all billing and invoicing.
Key Responsibilities
Billing & Invoicing
- Supports and communicates with Media Directors to understand client billing requirements
- Creates invoices according to company practices; submits invoices to clients
- Handles billing inquiries from clients
- Ensures all invoices are properly coded to the correct account
- Reconciles all client accounts
- Enters all pertinent data in QuickBooks
Accounts Receivable
- Maintains current client information in QuickBooks
- Assists in collection of payment from clients; assists in follow ups as needed
- Identifies and resolves payment discrepancies
- Monitors client payments
- Provides reports on Aging Receivables status updates to the media team
Accounts Payable
- Maintains current vendor information in QuickBooks
- Maintains all accounts payable reports and spreadsheets up to date
- Initiates client credit refunds when appropriate
- Collects W9s, 1099s and other billing information as required
- Maintains monthly payment schedules across 50 vendors ongoing
Miscellaneous:
- Completes a wide range of basic accounting tasks
- Assists Manager with special projects and reports as required
- Performs related duties as assigned
- Assists with ad-hoc reporting
Qualifications
- Bachelor's degree preferred
- Minimum of 1 year Accounts Receivable and Payable experience
- Knowledge of Quickbooks preferred
- Computer Skills – Proficient in Microsoft Office (Excel, Word, etc.)
- High attention to detail
- Demonstrated strength in multi-tasking in a fast-paced environment
- Must be proactive and solution-oriented
- Must possess willingness to learn new skills and information
Position Status:
Salaried Exempt