What are the responsibilities and job description for the AP Coordinator position at ARMADA?
SUMMARY
As an Accounts Payable Coordinator, you will play a critical role in managing the company's accounts payable processes. This includes being comfortable processing a high volume of vendor invoices, ensuring accurate and timely payments, and maintaining strong relationships with both external vendors and internal departments. The ideal candidate will be a proactive, detail-focused professional with experience in accounts payable and a passion for maintaining financial accuracy.
Job Responsibilities
• Process and verify PO and Non-PO related invoices for payment, ensuring accuracy and compliance with company policies and payment terms
- Manage the approval workflow for invoices and ensure timely payment processing
- Work cross-functionally with departments to resolve any invoice discrepancies to ensure accurate and timely payments.
- Process and maintain accurate and up-to-date records of Vendor Chargebacks
- Handle vendor inquiries and build strong relationships to resolve issues efficiently
- Oversee and manage the group inbox by monitoring, forwarding, and responding to emails as needed
- Assist with payment processing in accordance with the company’s policies and procedures
- Assist with month-end and year-end closing processes in accordance with company policy
- Assist in the preparation of financial reports and audits as needed
- Support the implementation of KPI’s, and other metrics to measure financial and operational performance
• Maintain SOP’s on all owned processes - Perform account analysis and reconciliations
• Adhere to finance policies, procedures and internal controls
• Perform additional ad hoc duties as required by the finance team
Qualifications
• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 3 years of experience in accounts payable or related financial role OR 5 years of business/office experience
Other Requirements
• Ability to work a hybrid schedule
• Ability to prioritize, multi-task, and manage in a fast-paced high volume environment
- Ability to work independently and as part of a team
- Excellent attention to detail and organizational skills
• Motivated with a strong desire to learn
• Open to new ideas, is change oriented, and constantly looking for ways to improve
• Problem solver, with the ability to collect, analyze, and present information in a concise, efficient, and understandable manner
