Controller

The Controller is responsible for the efficient and effective operations of the core finance team, including Accounts Payable, Accounts Receivable, Billing, Collections and General Ledger; quarterly and annual reporting requirements; budget and State & Local tax concerns (“SALT”); and mentoring / staff development.

Position Reports to: Chief Financial Officer

Overall Responsibilities:
Primary duties will include, but are not limited, to the following:

• Responsible for managing the overall month end close process, from closing time and billing period through reporting month end financials to the Executive Committee
• Confirmation of adherence to Firm weekly time entry requirements, including delinquency notifications to Partners and hours reporting to Financial Partner / Managing Partner
• Monthly general ledger reconciliations – balance sheet accounts, prepaid expenses, capital expenditures, other assets, etc.
• Confirmation of Accounts Payable / Accounts receivable monthly transactions have processed in accordance with firm policies and according to set schedules.
• Work with Billing Manager to execute firm client billing, align billing attorney workload with billing specialists, establish billing procedures, write-off policy, e-billing guidelines and processes including paperless prebill procedures.
• Work with Collections Supervisor in creating collections guidelines for firm, allocation of attorneys for client collection, annual collection target.
• Ensure all bank reconciliations, including trust accounts, are up to date, reconciling items cleared, and items posted monthly to report expenses accurately.
• Assist with firm’s self-insurance, 401(k), HR10, and other benefit plan calculations and data consolidation as required.
• Work with AGG’s outside CPA firm and internal Tax attorneys / Finance partner to maintain proper SALT filings on an annual basis, meet filing deadlines, proper state allocations, source income accuracy
• Assist with the annual budgets, variance reporting, partner compensation, tax returns, audits, and other projects as required.
• Establish policies to enhance firm financial statement integrity, i.e. internal controls, unapplied cash policies, etc.
• Assist with ad hoc items as requested by the Chief Financial Officer and / or Senior Management Team members

Standards of Performance:

• Interacts with personnel in all levels of the organization in a tactful, cooperative and professional manner.
• Acts with honesty, integrity, courtesy and respect in all instances.
• Maintains confidentiality.
• Earns the trust and respect of others.
• Works well independently and as a team member.
• Possesses and conveys an outstanding client service approach for both external and internal clients. Recognizes that all firm personnel are clients and acts accordingly.
• Embraces diversity and inclusion, incorporating them into all aspects of role and behavior.
• Maintains high competency levels and a strong work ethic.
• Is self-motivated. Takes initiative and is diligent.
• Works effectively under high pressure.
• Performs responsibilities in accordance with all firm standards, policies, and procedures.

Required skills:

• Excellent interpersonal, written and verbal communication skills are required.
• Proven analytical and problem-solving skills.
• In depth and broad understanding of and experience supporting applications and databases.
• Strong organizational skills and attention to detail.
• Ability to multi-task and prioritize workloads.
• Ability to present ideas in a business-friendly language.
• Proficient with accounting and billing software programs.
• Excellent computer skills, proficiency with the entire Microsoft Office Suite, especially Microsoft Excel.
• Extensive database knowledge and experience.
• Knowledge of BigHand or other Profit / Business Intelligence software highly desirable.
• Advanced knowledge of Aderant, Elite Enterprise, or similar accounting software systems is required.

Education and Experience Requirements:

• A Bachelor’s degree is required in Business Administration, Accounting, Finance or business related field from an accredited college or university.
• 5 years experience in a law firm or other professional services industry.

Mental/Physical/Environmental Requirements

• Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals.
• Mobility within the office including movement from floor to floor.
• May sit for long periods of time.
• Crouching, kneeling standing, walking, pushing pulling and lifting occasionally
• Operating a personal computer, telephone, voicemail and other office equipment on a regular basis.
• Must be able to express and exchange ideas by means of the spoken word.
• Must have the ability to convey detailed information in a clear and concise manner through spoken word.
• Must demonstrate good problem-solving skills.

Hours
Full Time: 9:00 a.m. to 5:30 p.m., Monday – Friday
Overtime and flexibility may be required.

FLSA Status
Exempt

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.