Office Manager

We are seeking a proactive and organized Office Manager to join our mid-sized law firm in our Washington, D.C. office. The ideal candidate will be responsible for overseeing the daily operations of the office, ensuring a productive and efficient working environment. The Office Manager will be instrumental in supporting the legal staff, upholding a professional environment, and serving as the administrative liaison to the attorneys, ensuring the consistent implementation of firm policies.

Overall Responsibilities:

Primary duties will include, but are not limited, to the following:

• Manage office operations including supplies, equipment, and facilities.
• Co-supervise administrative staff (in partnership with Director of Human Resources and Legal Support Manager) by monitoring in-office attendance, assisting with managing workflow and task delegation, and ensuring the efficient operation of daily office activities.
• Implement office policies and procedures to enhance productivity.
• Assist in human resources functions such as onboarding, staff training, and performance reviews.
• Support marketing and client development initiatives and activities.
• Responsible for the coordination of the following Office Services responsibilities:
• HVAC issues between building management and employees of DC office
• Housekeeping
• Pest control
• Ongoing installation, maintenance and repair of office furniture and equipment (such as bookshelves, podiums, write-boards, chairs, copy room equipment, etc.)
• Building/space maintenance (such as general repair to doors, carpet, tile, electrical and signage)
• Build and maintain good working relationships throughout the office and with the building/property management
• Maintain relationship with vendors; meet with vendors on a periodic basis for all office services
• Responsible for the coordination of the following Hospitality responsibilities:
• Coordinate Facilities/Hospitality budgets with Atlanta counterparts
• Coordinate DC Office events such as monthly birthday celebrations, monthly partners meetings as well as other internal team meetings
• Coordinate with Atlanta for other Firm-wide events such as Thanksgiving, Staff Appreciation, Holiday Party, etc.
• Coordinate DC Office for external community events
• Collaborate with Marketing and Events to coordinate/facilitate large meetings in the DC Office including client fly-ins, presentations and client holiday party for 100 guests
• Collaborate with and support Accounting team in various capacities such as delivering confidential documents to Attorneys, prebill / billing deadline follow up, time entry policy adherence, and other ad hoc requests as necessary

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 3 years of office management experience, preferably in a legal environment.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite and legal management software.
• Knowledge of legal terminology and procedures is a plus.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Collaborative and supportive work environment.

Mental/Physical/Environmental Requirements

• Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals
• Mobility within the office
• May sit for long periods of time
• Crouching, kneeling standing, walking, pushing pulling and lifting occasionally
• Operating a personal computer, telephone, voicemail and other office equipment on a regular basis
• Must be able to express and exchange ideas by means of the spoken word.
• Must have the ability to convey detailed information in a clear and concise manner through spoken word
• Must demonstrate good problem-solving skills

Hours
Full-time; 9:00 a.m. – 5:30 p.m., Monday-Friday
Extended hours and flexibility may be required

FLSA Status
Exempt

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.