What are the responsibilities and job description for the International Sales & Logistics Assistant position at Arnet Pharmaceutical Corp?
Essential Functions And Responsibilities
- Provides shipping support for all International customers.
- Advises sales department of all orders ready to ship for instructions if applicable.
- Preparation of sales orders, invoices, packing slips, and bill of ladings. Including International documents such as Certificate of Origin.
- Coordinates with the Freight Forwarder and Arnet warehouse to prepare AIR & OCEAN (reefer containers) shipment of products to customers.
- Obtains analytical reports (COA) from the laboratory for the customer if requested.
- Obtains quotes from freight forwarders for the most cost-efficient way to ship the product.
- Prepares daily shipping log that includes date of shipment, customer, sales order number, total of invoice, freight forwarder used and product number.
- Coordinates with Accounting Dept. the preparation of Letter of Credit documents.
- Arrange inbound and out bound courier shipments (DHL, FEDEX, UPS)
- Maintain accurate records for each order (invoices, packaging slips, copy of analytical report and bill of ladings) to be inputted in each closed order file.
- Provides feedback to management regarding shipments
- Requests freight forwarders quotations.
- Supports in the preparation & shipping for materials, promotional items, gifts for Trade shows and to customers and new leads.
- Indexes scanned orders in Imaging.
- Responsible for the revision of data entry of orders, invoicing, packing list and shipping using Visual software for assigned In-house customers.
- Resolves discrepancies in Receiving/shipping documentation for assigned in-house customers.
- Provides support to Operations regarding revisions of Packaging Specifications for assigned in-house customers.
- Work in liaison with Warehouse to maintain records of back orders inventory for selected in-house customers.
- Supports in the preparation of samples in liaison with Operations and Graphic Design Depts.
- Supports Sales and Customer Services when needed.
- Other duties as assigned by the immediate Supervisor
Qualifications
- High School degree. Associate’s or Bachelor’s degree preferred.
- 1 - 3 years’ experience
- Bilingual (English and Spanish) preferred
- Experience with shipping documentation
- Great customer service skills
