Special Events Coordinator

The Marketing Department of Arnold & Porter has an opening for a Special Events Coordinator in the Washington, DC office. The Special Events Coordinator is an integral part of the Special Events team within the firm’s Marketing Department. This role is responsible for planning and executing client-facing events—virtually, on-site and off-site—to support business development and promote firmwide initiatives. The Special Events Coordinator reports to the Senior Manager, Special Events, but may receive projects and assignments from the Director of Special Events.

Responsibilities include, but are not limited to:

• Coordinating and executing a diverse range of client events, including Zoom webinars, in-person CLE programs, receptions, dinners, and assisting with the planning of firmwide retreats.
• Developing communication plans for each event to drive effective and timely promotion, including monitoring RSVP progress, coordinating website and social media postings, and implementing targeted outreach strategies to maximize attendance.
• Creating and managing event invitations and communication through our invitation platform, Vuture, and manage rsvp list through our CRM platform.
• Overseeing event logistics to meet objectives by setting clear goals, defining responsibilities, and establishing budgets in advance. Performing thorough pre- and post-event evaluations, including analyzing attendance metrics, budget performance, and participant feedback.
• Researching, negotiating, and contracting venues and various vendors; developing and maintaining working relationships.
• Building and maintaining Cvent registration websites and mobile applications for firmwide retreats and summits.
• Coordinating and creating onsite materials, signage, tent cards and name badges.
• Assisting with ordering and inventory management of client gifts.
• Working with the Business Development Team, facilitating the installation and dismantling of the firm’s exhibit booths at industry events.
• Coordinating with other firm departments including Operations, IT and conference services to ensure seamless delivery of event.
• Assisting with the coordination of attorney headshots with the digital marketing team for our offices as needed. Reserving conference rooms, sending confirmation emails, and meeting with photographer (either in person or over the phone) the day of for set up.

Qualifications:

• Bachelor’s degree (degree in Marketing, Business, Communications, Events Management or Hospitality preferred) or equivalent experience.
• Minimum of one year of events experience, preferably in professional services or law firm environment.
• Strong computer skills and knowledge of applications MS-Word and MS-Excel.
• Experience with Vuture, InterAction, Zoom, and Cvent preferred.
• Effective communication skills, both in person and via phone or email, including correspondence with firm clients.
• Ability to manage multiple projects while prioritizing work assignments.
• Ability to build rapport with attorneys and other professional staff. This includes listening carefully to requests and asking questions when necessary.
• Excellent organizational skills with particular attention to detail.
• Ability to work early mornings, evenings and weekends as necessary.
• Deliver effective and timely solutions while executing multiple projects with shifting priorities in a deadline-driven environment.
• Strong client service orientation and attention to detail.
• Strong verbal and written communication skills.
• Excellent spelling, grammar, and punctuation skills.
• Willing and able to travel in support of events as needed.
• Enthusiastic self-starter with can also work with multiple layers of supervision.

Applicants should submit a cover letter and resume for consideration.

The anticipated base salary for this position is $56,000 to $68,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.

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