What are the responsibilities and job description for the Accounts Payable Specialist position at Arora Engineers?
Description
Overall Responsibility : T he Accounts Payable Specialist is responsible for the accurate and timely processing of financial transactions related to accounts payable. This role plays a key part in maintaining strong financial controls and ensuring the efficiency of the accounting department. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.
Essential Functions
Needed Skills:
Overall Responsibility : T he Accounts Payable Specialist is responsible for the accurate and timely processing of financial transactions related to accounts payable. This role plays a key part in maintaining strong financial controls and ensuring the efficiency of the accounting department. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.
Essential Functions
- Process vendor invoices, ensuring proper coding and approval according to internal controls and general ledger requirements.
- Reconcile vendor statements and promptly resolve any discrepancies.
- Review and process employee expense reports in compliance with company policies.
- Perform American Express (Amex) reconciliations and ensure all transactions are documented and accurately recorded.
- Prepare and process payments to vendors via checks and ACH, ensuring accuracy, timeliness, and appropriate authorization.
- Upload and manage Positive Pay files to ensure secure check disbursement and prevent fraudulent activity.
- Perform daily bank reconciliations to ensure all transactions are recorded and discrepancies are addressed promptly.
- Maintain up-to-date accounts payable records and support month-end closing procedures.
- Monitor and track subcontractor invoices, ensuring alignment with project budgets.
- Support internal audits by providing documentation and explanation of transactions.
- Identify opportunities to improve processes and increase efficiency in AP workflows.
- Communicate effectively with vendors, clients, and internal stakeholders to address issues promptly.
Needed Skills:
- Strong proficiency in Deltek Vision ERP or similar financial management software preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
- Excellent organizational skills, with the ability to prioritize tasks and meet deadlines consistently.
- Ability to adapt to change in the workplace.
- Ability to take direction and work independently and have the knowledge and skills to deliver primary job responsibilities.
- Microsoft Excel skills (e.g., pivot tables, VLOOKUP, formulas).
- Excellent organizational and time-management skills.
- High level of accuracy and attention to detail.
- Strong interpersonal and communication skills, both written and verbal.
- Ability to manage multiple projects simultaneously and thrive in a fast-paced environment.
- Strong problem-resolution skills and the ability to take direction.
- Excellent communication skills, including writing, editing, and proofreading.
- Ability to maintain confidentiality and handle sensitive information.
- Associate or Bachelor’s degree in accounting, Finance, or related field (or equivalent experience) preferred.
- 2 years of experience in accounts payable
- In possession of appropriate documentation to legally gain and maintain employment in the US.
- Ability to create and maintain productive relationships with employees, clients, and vendors
