Scanning and Auditing Clerk

Description

 The Scanning & Auditing Clerk will scan all physical documents from various departments to produce digital copies of all records and handle all aspects of new and used inventory in accounting in a timely and accurate manner. High performers will build upon their accounting acumen and deeper knowledge in the industry while also building relationships and skills. This will serve them well on a path to growth within the accounting department.

The Scanning & Auditing Clerk is supervised by the Office Manager

ESSENTIAL FUNCTIONS AND DUTIES

· Responsible for sorting and preparing documents for imaging, correctly scanning, inspecting and accurately indexing those images.

· Quality Control to ensure all images are readable, oriented properly, and that all images in each batch have been scanned correctly and legibly.

· Confidentiality with all client and organization information to ensure it is protected.

· Maintenance of scanning machine for performance and quality of documents being saved.

· Support the accounting department with clerical and other duties as needed.

· Other duties as assigned.

· Constructively communicate with other dealership personnel.

· Report to management any situation or condition that jeopardizes the safety, welfare, or integrity of the dealership, its personnel, or customers. 

· Maintain personal grooming, hygiene, and uniform standards according to departmental policies.  

· Arrive at work, take breaks, and depart work at the times designated by management.

· Attend meetings and trainings as scheduled.

· Ensure that work areas and customer waiting areas are kept clean

PERFORMANCE MEASUREMENTS/EXPECTATIONS 

· Meet and exceed individual objectives as defined by supervisor

· Adhere to schedules and deadlines 

· Thoroughness, accuracy, and timeliness in completing essential duties

· Shares Arrowhead Jaguar Land Rover’s core values

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES 

· A team player who is focused on providing exemplary customer service.

· A critical thinker and effective time manager. 

· Strong attention to detail and sense of urgency.

· Excellent communication skills both written and oral

· Time Management – ability to manage one’s own time 

· Typing – ability to type efficiently to enter accurate information into tracking system

· Mathematics – ability to solve basic math calculations.

· Basic computer skills

Requirements

REQUIRED QUALIFICATIONS

· High level of attention to detail.

· High level of accuracy

PREFERRED QUALIFICATIONS

· High School Diploma or equivalent.

· Previous experience as a document auditor or in a related position, preferred.

· Professional personal appearance. 

· Typing and 10 key operation by touch, computer friendly        

SCANNING & AUDITING CLERK (CONT.)

Physical Demands and Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals to perform the essential functions. 

· Physical Demands: Standing, walking over 1/3 of the time, sitting to 2/3 of time, kneeling/crouching to 2/3 of time, reaching with hands and arms to 2/3 of time, talking or hearing over 2/3 of time; move, transport or place up to 1/3 of time up to 25 pounds

· Working Conditions: Considerable use of telephone, computer and other office equipment. Work outside and inside, around moving objects, and with vehicles and machinery with moving parts. Frequent exposure to dampness and humidity, toxic chemicals, exhaust fumes, gasoline, and diesel fuel.

Hiring Requirements

· High school graduate or equivalent.

· 18 years or older

· Possess an acceptable driving record and valid driver’s license in state of residence

· A criminal history background check will be conducted prior to beginning employment 

· Clear pre-employment drug screen

NOTE: This job description applies only to the specific employing entity and location of an individual’s employment.

This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments).