Operations Coordinator

ARS is a healthcare company, that provides medication and counseling to people suffering from substance use disorder, as they work towards personal goals and overall wellness. Respect, Empowerment, Professionalism, and Excellence are operationalized at all levels of the organization. Input and ideas from patients and staff at all levels is encouraged and incorporated into our daily activities, interactions and strategic plan. If this sounds like an organization you’d like to work for, please reach out.

ARS is seeking to add a detailed-oriented, Highly organized Operations Coordinator to join our team! 

This is a great opportunity to work for a growing company that is making a significant difference in people’s lives!

About the Position:

We are looking for an energetic, well-rounded, and highly organized individual to fill the critical role of Operations Assistant. This position works directly with the CEO and other company leaders to help maximize productivity.

• You will play a vital role in the success of the business by supporting the CEO as the point of contact for internal & external requests, and be responsible for organizing itineraries, coordinating meetings, process invoices, and preparing presentations, agendas, and meeting minutes.
• Maintain electronic filing system for company documentation.
• You will take a lead role in internal and external communications, including the company newsletter, social media, and marketing content, managing executive correspondence, and developing presentations and official company documents.
• Maintain operational dashboards and trackers electronically including management of all daily, weekly, and monthly reports.
• Work closely with facility management to organize and monitor all facility licensure expirations and required trainings for each location.
• Manage and coordinate special projects, compliance matters and any additional duties as assigned.

Benefits & Incentives:

All of our employees are valued and receive competitive pay and a comprehensive benefits package which includes:

• Medical, Vision, and Dental Insurance/Pharmacy Coverage for individual & family
• Flexible Spending Accounts (FSA) & Health Reimbursement Accounts (HRA)
• 401(k) with Employer Match
• Paid Time Off
• Life Insurance Coverage
• Long Term Disability
• Tuition Reimbursement
• Tickets at Work – Entertainment Events Ticket Discounts!
• Verizon Wireless Discount
• Costco Membership Discount
• Hotel Discounts
• Employee Assistance Program

Qualifications:

• Associates or bachelor’s degree is preferred
• At least 3 years of experience in customer service, record management, and supporting at the Executive Level
• Previous experience scheduling travel arrangements is highly desired
• Excellent judgement, analytical, and interpersonal skills, including written and verbal communication skills to effectively communicate with all levels of the company.
• Excellent note taking skills.
• Strong working knowledge of MS Office, Word, Excel, PowerPoint, Outlook, and current technology.
• Ability to manage a project, including delegating tasks, managing multiple priorities, accomplish goals and meeting all commitments on a timely basis.
• Ability to work independently and within cross-functional teams.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Ability to research, analyze data and problem solve effectively.