Executive Assistant/Office Manager

Are you a strategic thinker with a strong sense of discretion, exceptional organizational skills, and the ability to navigate complex, high-stakes environments? At ARServices, we're not just a leader in the defense, security, and national intelligence sectors — we're a force for innovation and excellence. As a rapidly growing Small Disadvantaged Business and a graduated 8(a) company, we are committed to delivering solutions that make an impact.

The successful candidate will demonstrate punctuality, ability to multi-task and professional decorum. The ideal candidate is a seasoned, well-rounded professional who is highly motivated, articulate, and proficient in the Microsoft Office suite. They have a strong passion for delivering exceptional client service and demonstrate excellent follow-through.

If you're ready to be at the center of it all, supporting an accomplished CEO and ensuring seamless executive operations, this is your opportunity. Join our dynamic team of experts, where Agility, Reliability, and Success are not just values but a way of life.

Position Overview:

ARServices is seeking a polished, resourceful, and proactive Executive Assistant/Office Manager to provide critical support to the CEO. This role requires a high degree of intelligence, critical thinking, decision-making, and professionalism to effectively navigate complex situations. You will be a trusted partner to the CEO, managing their schedule, communications, and high-level engagements with precision and confidentiality.

Key Responsibilities:

• Strategic Schedule Management: Anticipate, prioritize, and coordinate the CEO’s dynamic business and personal calendar, balancing urgent priorities.
• Communication Gatekeeping: Manage the CEO’s email inbox and phone calls with discretion, ensuring timely responses and redirection of inquiries.
• Meeting Coordination: Organize internal and external meetings, including agenda preparation, document compilation, and follow-up on action items.
• Travel Coordination: Plan comprehensive travel arrangements — air, hotel, and ground transportation — with flexibility for adjustments.
• Document Management: Prepare and edit reports, correspondence, presentations, and meeting minutes, maintaining accuracy and professionalism.
• Cross-Functional Collaboration: Work closely with senior executives, Human Resources, Finance, and Operations to streamline organizational initiatives.
• Office Management: Oversee office operations, including vendor coordination, facility management, supply inventory, and preparation for new hires and exiting employees.
• Event Support: Assist in planning and executing company-wide events and high-level engagements.
• Executive Support: Provide seamless assistance to other senior leaders when needed, ensuring consistency and continuity.

Required Qualifications:

• Ability to obtain and maintain a Top-Secret security clearance during the employment tenure.
• High School Diploma and 10 years of experience as an Executive Assistant supporting a C-suite executive, or high-ranking officer such as a General, Admiral, or Colonel.
• Exceptional organizational skills with meticulous attention to detail and a proactive approach.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• High emotional intelligence, professionalism, and the ability to handle sensitive information with confidentiality.
• A valid driver’s license with an excellent driving record.
• Availability for occasional evening or weekend work.
• Preferred Qualifications:Bachelor’s degree in business administration or a related field.
• Experience in a government contracting or defense industry environment.
• Superior writing, editing, and communication skills.

Security Clearance Requirement:

Must be a U.S. Citizen capable of obtaining and maintaining a Top-Secret security clearance.

If you're driven by impact, precision, and purpose, and you thrive in environments that demand excellence, we encourage you to apply. Join ARServices — where your dedication supports national security, innovation, and growth.

ARServices is an Equal Opportunity/Affirmative Action Employer committed to hiring and retaining a diverse workforce, including protected veterans and individuals with disabilities.