Proposal Coordinator

Discover a career of innovation and impact at ARServices, Limited (ARServices). With decades of excellence in tackling complex challenges in defense, security, and national intelligence, we're leading the way forward. Join our dynamic team of experts, where Agility, Reliability, and Success are not just values but a way of life. As a graduated 8(a) company and Small Disadvantaged Business headquartered in Falls Church, VA, with a national presence, ARServices offers an exciting opportunity to shape the future while advancing your career. Join us and be part of something extraordinary.

Job Summary
ARServices is seeking a Proposal Coordinator to work in the Falls Church, VA area.

The Proposal Coordinator will be a key contributor to the proposal operations and marketing support functions of a fast-growing professional services company, which will have a significant impact on our continued growth. This person will work within the Business Development and Proposal team to coordinate proposal efforts, lead knowledge management and document management efforts, and support content and graphics development. Will serve as a key contributor in the development of critical documents such as: white papers, customer and senior executive briefings, proposals (past performance and key personnel resumes), marketing collateral, sources sought and RFI responses. The ideal candidate must have strong SharePoint skills and advanced experience with Microsoft Office 365, particularly Word, PowerPoint, Excel and Adobe Illustrator.

A qualified candidate will perform the following duties and responsibilities but are not limited to:

• Coordinate proposal reviews, data calls, solution sessions, and other BD-related meetings and events.
• Support the Capture and Proposal Manager during live proposal activities, to include all content management, document coordination, review and debrief support, and teaming partner communications.
• Refine and maintain the repository of proposal materials for reuse, including graphics, charts, briefings, brochures, and multimedia productions in SharePoint with appropriate archiving tags for ease of searching and retrieval.
• Work with the leadership to develop graphic design options for presentations and stakeholder communications.
• Generate presentations, graphics, and other correspondence that convey and support information for decision-making processes.
• Implement quality control procedures and use methodologies to ensure timely completion of work.
• Utilize MS Office 365 (Word, Excel, PowerPoint, SharePoint) to create documents and content for use in proposals and BD materials.
• Maintain a flexible posture when responding to urgent taskings.

Security Clearance Requirement:

• Must be a US Citizen with the ability to obtain/maintain a security clearance.

Required Qualifications:

• Bachelor’s degree required
• Strong organizational and time management skills, attention to detail, and ability to multi-task.
• Experience with SharePoint and with MS Office (PowerPoint, Excel, Word, Teams).
• Ability to define, schedule, and manage multiple processes simultaneously.

Desired Qualifications:

• Prior exposure to federal government proposals, marketing documents, or business development processes.
• Experience following standard proposal processes (e.g., Shipley, APMP).
• Prior experience with Defense Agencies/Federal components.

ARServices, Limited is an Equal Opportunity/Affirmative Action Employer committed to hiring and retaining a diverse workforce, including protected veterans and individuals with disabilities.