Accounts Receivable Specialist

The Art Institute of Chicago shares its singular collections with our city and the world. We collect, care for, and interpret works of art across time, cultures, geographies, and identities, centering the vision of artists and makers. We recognize that all art is made in a particular context, demanding continual, dynamic reconsideration in the present. We are a place of gathering; we foster the exchange of ideas and inspire an expansive, inclusive understanding of human creativity. 

Please click on the links below to view our competitive, comprehensive benefits package:

• Hiring Range
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• PTO Overview
• Job Classification: Full-Time Hourly Staff
• Grade Level: 6

ABOUT THE DEPARTMENT

As part of Central Administration the Bursar’s Office processes and ensures the accurate allocation of payments made to the institute. 

ABOUT THE POSITION

Reporting to the Manager, Accounts Receivable and Receipts, the Accounts Receivable Specialist is responsible for maintaining proper records relating to the posting of cash receipts and recording revenues in the financial system. The Accounts Receivable Specialist processes accounts receivable batches and manages all invoicing workflows.

RESPONSIBILITIES 

• Processes student and continuing studies payments and refunds in PeopleSoft Campus Solutions.

• Handles miscellaneous student requests and payments.

• Processes Concur invoices on behalf of the department.

• Completes new customer requests, and maintains accurate and updated list of customers.

• Receives and processes invoice creation requests and receipt of associated  payments in accounts receivable system.

• Processes invoice payments from various credit card processors.

• Balances individual cash drawer and petty cash on a daily basis.

• Assists manager with maintaining and updating department documentation.

• Maintains security standards with sensitive information such as bank account and credit card numbers.

• Creates and submits journal entries as needed for department transactions.

• Enters and processes daily cash receipts (cash, check, or credit card) in an accurate and timely manner into PeopleSoft.

• Processes and balances check deposits via remote deposit.

• Completes client requests in department ticketing system.

• Participates in testing within PeopleSoft Financials, PeopleSoft Campus Solutions, and/or other financial systems for fix or upgrade implementations.

• Adheres to department coverage, vacation blackout periods and overtime requirements as defined by business need.

• Provides coverage for Accounting Clerk and Manager as cross-training allows, including but not limited to processing cash receipts, and preparing cash and check payments for deposit.

• Assists manager with reconciliations.

• Participates in the development of the entire department’s strategic goals and direction.

• Duties, responsibilities, and activities may change or be added to as needed. 

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer; must be able to remain in a stationary position 90% of the time

• Occasionally moves about inside the office to access file cabinets, office machinery, etc.

• Constantly operates a computer and or other office productivity machinery, such as a copy machine, scanner, and printer.

• Specific vision abilities required by this job include close vision, ability to adjust focus, and the ability to sustain prolonged visual concentration.

• Ability to participate in meetings, onsite and virtually.

• Ability to lift and move up to 35 pounds.

QUALIFICATIONS

• Associate's degree required

• 1- 2 years of experience in cash management, invoicing, or accounts receivable strongly preferred

• Customer service experience a plus

• Proven ability to prioritize and work independently, responsibly, and meet deadlines.

• PeopleSoft or comparable software experience preferred

• Excellent spoken and written English language skills

• Ability to train others on simple and complex processes.

The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu.