Senior Development Coordinator

For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago Museum, on-campus galleries and state-of-the-art facilities. SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.

Please click on the links below to view our competitive, comprehensive benefits package:

• Hiring Range

• Benefits

• PTO Overview

• Job Classification: Full-Time Hourly Staff

• Grade Level: 6

ABOUT THE POSITION

The Senior Development Coordinator supports the Office of Advancement in fundraising and engagement activities, reporting to the Vice President of Advancement. Facilitates alignment of leadership priorities in service of advancement initiatives with a focus on developing meeting strategies, donor interactions, and operational support. Manages VP’s schedule, communication, and liaison duties while ensuring efficient office operations. The role will interact closely with the Office of the President and Office of the Provost to coordinate donor strategies and support special projects and events. This role plays a pivotal part in advancing the Office of Advancement’s goals by ensuring streamlined operations, effective communication, and strategic support for the VP and department efforts.

DUTIES AND RESPONSIBILITIES:

• Collaborates with the Advancement Leadership Team to develop presidential strategies, preparing agendas, engagement materials, and comprehensive reports for the Vice President, President, and leadership team to support effective meetings. 

• Drafts, edits, and proofreads correspondence at the direction of the vice president. 

• Serves as the liaison between the office of the president and the office of advancement on presidential priorities, as well as strategic advancement projects.

• Coordinates VP travel arrangements, expenses, and briefings for donor visits, managing both internal and external follow-up.

• Coordinates presidential travel itineraries in alignment with VP and leadership team, ensuring streamlined strategy.

• Coordinates regular meetings between president’s office and office of advancement.

• Assists VP’s fundraising endeavors by tracking portfolio, proposals, and activity using the Raiser’s Edge database.

• Maintains VP’s calendar, organizes meetings, and oversees logistical arrangements. Independently makes schedule changes in the vice president’s calendar as needed to facilitate a more efficient flow of work.

• Schedules and runs Office of Advancement meetings, organizing strategy around agenda, takes meeting notes.

• Maintains office wiki page ensuring documentation of processes from all areas of the department

• Manages orders for office supplies in the OA department, addresses operational inquiries, and manages work orders.

• Oversee payments of invoices, approval of contracts, and management of professional memberships.

• Monitors OA budget to ensure financial compliance and effective resource allocation.

• Reviews budget numbers and alerts the VP to any anomalies.

• Serves as the primary point of contact for VP-related inquiries, demonstrating sound judgment and discretion.

• Manages OA staff paid time off tracking and reporting to ensure accurate records.

• Performs additional duties as assigned to contribute to the overall team success.

QUALIFICATIONS:  

• Bachelor Degree, or equivalent experience

• Minimum of three year’s experience in an administrative role. Experience in administrative support within a dynamic professional environment, preferably in a fundraising/development office.

• Ability to interface with executives within the organization, clearly articulate the needs and initiatives of the office of advancement, and partner effectively with senior leadership to advance projects

• Exceptional organizational and problem-solving skills and the ability to prioritize and manage several projects efficiently.

• Professional written and interpersonal skills are required.

• High level of professionalism and confidentiality.

• Proficiency in office software and databases; prior experience with Raiser’s Edge or other fundraising database preferred.

• Ability to anticipate needs and offer effective solutions.

• Capacity to think strategically as well as creatively.

• Experience managing finances/budget preferred, and working collaboratively and efficiently toward financial objectives.

UNION INFO

This position is part of a bargaining unit represented by AFSCME Council 31.

The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu.