What are the responsibilities and job description for the Administrative Coordinator position at Art of Problem Solving?
Job Description
Job Description
Job Overview
The Administrative Coordinator is responsible for campus clerical and administrative tasks. They create and implement procedures to ensure the campus operates smoothly and efficiently. Additionally, the Administrative Coordinator serves as a point-of-contact internally between campus staff and externally with customers and community partners. This role is a full-time, year-round position which includes the academic year and summer.
The Administrative Coordinator will :
- Answer and route phone calls, voicemails, emails, and in-person questions, providing exceptional customer services.
- Perform and oversee all necessary administrative tasks to ensure campus operations run smoothly, including customer intake, printing and preparing class materials, inventory, and supply ordering.
- Coordinate scheduling front desk shifts and coverage needs.
- Monitor daily front desk staff and tasks, and jump in to help complete tasks when needed.
- Partner with campus leadership to facilitate continued training for front desk staff and run front desk team meetings.
- Collaborate with other staff to support inreach, outreach, and staff events and initiatives in order to support campus enrollments and retention.
- Assist with hiring and training admin staff.
- Oversee maintenance and repair of campus facilities, sourcing and coordinating with vendors and collaborating with the HQ Operations team as needed.
- Complete other tasks and responsibilities, as assigned.
The ideal candidate has :
Work Schedule
AoPS Academy is an after-school program; most of our classes and family meetings occur during the evenings and on weekends. As such, it's expected that full-time staff work a nontraditional schedule during the academic year. Summer hours typically shift to a more standard Monday to Friday work schedule.
Benefits
This position includes a competitive starting salary of $50,000 ($24.04 / hour), and an annual bonus based on campus performance. Opportunities are available for cost of living raises and internal promotions.
About AoPS Academy
AoPS Academy is a year-round educational enrichment program.
Since 1993, AoPS has prepared hundreds of thousands of students for college and career success through engaging curriculum, expert online instruction, and local, in-person academies.
AoPS Academy is a program of Art of Problem Solving, a global leader in K–12 advanced education. AoPS Academy brings the AoPS methodology to small live physical and virtual classrooms. We offer a world-class curriculum in math, science, and language arts for students in grades 1-12, seeking to build an environment where exploration meets challenge right in your local neighborhood. Students learn in small classes led by accomplished instructors and collaborate with a peer group who share their passion for learning. We have opened 15 centers across the nation since 2016 and are still growing!
Please note that in order to be considered for this position you must be legally authorized to work in the US. We are unable to offer sponsorship, including STEM-OPT and H-1B.
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Salary : $50,000
