What are the responsibilities and job description for the Accounts Payable Specialist position at Artemis Professionals, LLC?
Job Description
Job Description
Job Summary :
We are seeking a detail-oriented and experienced Full-Cycle Accounts Payable Specialist to manage the end-to-end AP process, ensuring accurate and timely processing of invoices, payments, and vendor accounts. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.
Key Responsibilities :
- Process high-volume invoices, ensuring accuracy, correct coding, and timely payments.
- Verify invoice approvals and match invoices to purchase orders and receipts.
- Perform three-way matching for purchase order-related invoices.
- Prepare and process payment runs, including checks, ACH, and wire transfers.
- Reconcile vendor statements, investigate discrepancies, and resolve invoice disputes.
- Maintain vendor records, ensuring compliance with company policies and tax regulations (e.g., W-9s, 1099 reporting).
- Assist with month-end closing activities, including AP accruals and reconciliations.
- Monitor aging reports and ensure timely payments to vendors.
- Communicate with vendors regarding inquiries, discrepancies, and payment status.
- Collaborate with internal departments to ensure proper expense allocations and approvals.
- Support audit and tax reporting requirements by providing necessary documentation.
- Continuously seek process improvements to enhance efficiency in the AP function.
Qualifications :
