What are the responsibilities and job description for the Payroll Specialist position at Artera?
JOB PURPOSE:
Perform analytical duties, auditing of accounts, and facilitating various payroll wage verification, check and advice distribution, process documentation and file maintenance. Think broadly about process improvement for all areas of accounting within a dynamic organization.
ESSENTIAL RESPONSIBILITIES:
- Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies, missing information, and question the reasonableness of data.
- Assist in multi-state payroll for union employees and non-union support staff and managers.
- Partners with internal team and third-party processors, and unions to ensure complete pay information is properly recorded and accurately calculated for each payroll cycle.
- Manage the delivery of key payroll projects that include obtaining an understanding of the issue, collaboration with key team members and co-development of recommendation.
- Manage multiple transactions and stay organized to complete each task.
- Compile employee time sheets and payroll data such as garnishments, vacation time, and insurance and 401(k) deductions.
- Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records. Keep track of leave time, such as vacation and personal time for employees.
- Compute wages and deductions; complete the time and attendance system process and payroll entry.
- Issue and record adjustments to pay out, including bonuses and disability payments.
- Union – monthly remittance reports, maintain monthly dues and initiation fees, assist with union audits.
- Garnishments – process new orders and maintain current orders, special calculations on checks, compliance with garnishment priorities.
QUALIFICATIONS:
Education and Certifications
Required: High school diploma or equivalent.
Preferred: Bachelor’s degree from accredited university in accounting, finance, business management or related field.
Experience
Required: 2 years payroll and/or accounting-related experience in a fast-paced, multi-state organization. A combination of education and experience may be considered.
Preferred: Experience in a union environment preferred.
Functional / Technical Competency Requirements
Required: Proficient with computer software, specifically Microsoft Office (Word, Excel, Outlook). Clear, tactful written and oral communication with all levels of the organization and outside customers as needed. Maintain strict confidentiality in handling employees’ personal data. Great team player with a positive attitude within team and with internal customers. Ability to learn various financial and payroll systems and/or Web portals, including in-house payroll software. Exceptionally detail oriented. Analytical thinking; able to create data-heavy reports, see patterns and find solutions.
Preferred: Working knowledge of ADP WFN and Microsoft Dynamics system or other payroll processing system.
CORE COMPETENCY REQUIREMENTS:
- Analytical Thinking
- Attention to Detail
- Flexibility
- Technical Capacity
- Communication
- Ethical Conduct
- Time Management
ESSENTIAL FUNCTIONS:
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance and talk or hear. The employee is occasionally required to lift up to 10 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Federal Labor Standards Act designation – Non-Exempt
Miller Pipeline retains the discretion to add to or change duties of this position at any time. This position description should not be considered all-inclusive.
