Procurement Coordinator

Description

Primary Purpose: A Procurement Coordinator plays a pivotal role in ensuring that the procurement processes within an organization run smoothly and efficiently. They are responsible for managing a variety of tasks ranging from data entry to tracking data, ensuring that the organization's procurement needs are met in a timely and cost-effective manner.

Responsibilities:

Sourcing and Supplier Management

• Maintain and update a database of approved suppliers and vendors.
• Coordinate with multiple departments to secure documents and specifications.

Procurement Process Management

• Coordinate the procurement process from requisition to delivery.
• Ensure that procurement activities comply with organizational policies and procedures.
• Prepare and issue purchase orders in accordance with company policies.
• Monitor and track the status of orders and deliveries, ensuring timely receipt of goods and services.
• Review invoices for accuracy and approve for payment

• Track and report on procurement expenditures to ensure alignment with budgetary constraints.
• Provide regular reports on procurement activities, including cost savings and supplier performance.

Compliance and Risk Management

• Ensure compliance with relevant laws, regulations, and industry standards.
• Help identify and mitigate potential risks associated with the procurement process.
• Maintain accurate records of procurement activities for audit purposes.
• Assist with reporting activities for the risk inventory team

Qualifications

Education, Qualities and Skills Required:

• Bachelor's Degree in Supply Chain Management, Business Administration, or a related field preferred.
• Professional certification in procurement or supply chain management is a plus.
• Experience in procurement or supply chain management is preferred.
• Strong analytical and problem-solving skills.
• Excellent communication and negotiation abilities.
• Proficiency in procurement software and Microsoft Office Suite.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Strong organizational and time management skills.

Supervisory Responsibility:

No direct supervision required.

Work Environment:

Typical office working environment which includes a workstation equipped with a computer and other office supplies necessary for daily tasks.  Typically climate-controlled to provide a comfortable working temperature year-round.  Lighting is usually a mix of natural and artificial sources to ensure sufficient lamination.

Position Type/Expected Hours of Work:

This is a full-time salaried position, and hours of work and days are Monday through Friday. Expectations of 45 hours per week, to be worked during normal business hours.

Physical Requirements:

The physical requirements for an office environment typically include:

1. Sitting: Prolonged periods of sitting at a desk or workstation.
2. Typing: Frequent use of hands to type on a keyboard and operate a computer mouse.
3. Visual Requirements: Extended periods of viewing a computer screen and reading printed or digital documents.
4. Mobility: Occasional walking or standing, including moving between different areas of the office.
5. Manual Dexterity: The ability to handle office equipment, such as phones, printers, and copiers, and to file documents.
6. Communication: Clear verbal and written communication skills for interacting with colleagues, clients, and vendors.
7. Lifting: Occasionally lifting and carrying light objects, typically up to 20 pounds, such as files, documents, or office supplies.
8. Reaching and Bending: Reaching above shoulder height and bending to access files and office supplies.
9. Hearing: Adequate hearing ability to participate in meetings and teleconferences.

These requirements ensure that employees can perform their duties effectively and safely within an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Compensation and Benefits:

The budgeted salary range for this position is $50,000-$64,000, with a 5% annual bonus potential.

Our comprehensive benefits package includes:

• Health, dental, and vision insurance
• 401(k) plan with 4.5% employer contribution
• Paid time off and holidays
• Professional development opportunities
• Employee wellness programs

Salary range is based on consideration of required qualifications, experience, education, skill, training, certifications or seniority, etc.  Schuman Cheese reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by Schuman Cheese that is commensurate with the applicant’s qualifications, experience, education, skill, training, certifications or seniority.

Salary : $50,000 - $64,000