Fleet Maintenance Manager

JOB SUMMARY

This is an Operations position responsible for managing the activities associated with maintaining the fleet maintenance department. Responsibilities include, but are not limited to; managing the company shop and shop personnel for the maintenance, diagnosis, and repair of the fleet, ensuring safety and security of the shop and fleet, and providing management and direction to shop staff. The position is also responsible for administrative duties including parts procurement, inventory management, asset tracking and cost control through maintenance systems.

RESPONSIBILITIES

• Manages the daily work and safety of associates engaged in fleet maintenance and repair.
• Handles labor hours and consumable supplies within budget.
• Monitors work schedules including extra work days and shifts as needed.
• Administers the proper selection, purchase, and utilization of Company assets in support of the fleet maintenance department.
• Coordinates required processes and repairs with proper departments as necessary.
• Ensures the proper scheduling of truck maintenance and repairs; along with compliance of all Company programs, including preventative maintenance and inspection of vehicles, non-scheduled maintenance and troubleshooting, repair, rebuild and overhaul of vehicles.
• Review fleet maintenance functions and various operational and expense reporting.
• Suggests efficiency ideas, cost reduction measures and assists with the implementation of changes within fleet maintenance.
• Conducts audit daily to ensure all required documentation is accurately completed (including all work orders, breakdowns, preventative maintenance logs, pre/post-trip inspections, certifications) and that items are installed correctly with a minimum potential for loss.
• Oversees parts inventory and issues required purchase orders based on anticipated needs.
• Develops a fleet services budget to include a review of past year income and expenses; adjusts and administers all fleet service purchases including parts, tools and office supplies.
• Inspects budgets and contracts between third party vendor services to ensure efficient operations.
• Assures proper licensing of fleet vehicles and annual vehicle/trailer inspections.
• Stays current with technical manuals, literature and technical advancements of the trade as it pertains to company-owned vehicles.
• Preserves associate relations through regular department or pre-shift meetings.
• Maintains on-going interaction.
• Keeps open communication channels with associates by answering questions and explaining policies and procedures.
• Monitors associate morale.
• Submits and responds to ideas to improve associate engagement and enablement.
• Interprets trains and consistently enforces Company policies and procedures.
• Coordinates efforts with the Safety department to aid in training, conducting associate observations, up-dating preferred work methods, conducting accident investigations to determine root causes and routine safety inspections. Makes recommendations for disciplinary action and/or behavior modification where required.
• Executes management functions of staff selection, development, discipline, performance reviews and/or terminations.
• Performs the duties of associates supervised and other related duties as needed.
• Ensures accurate and up-dated re-certifications of commercial equipment and Commercial Vehicle Operator's Registration (CVOR) (Canada) are compliant.
• Establishes compliance with all Company and safety rules, policies and procedures.
• Guarantees compliance with local, state and federal regulatory agencies (i.e., OSHA, DOT, and EFC).

QUALIFICATIONS

Education

• High school diploma or general education degree (GED); or equivalent combination of education and related experience.

Experience

• 3-5 years maintenance experience.