What are the responsibilities and job description for the Pre & Post Closing Review Specialist position at Artisans' Bank?
JOB SUMMARY:
Serve as a first line of defense to mitigate unnecessary exposure to risk. Responsible for pre- and post-closing review of all new and renewed commercial loans to ensure that proper policy, procedural, and compliance requirements have been adhered to and loans have been documented in accordance with the approved terms. Handle recordation, filings, satisfactions, releases, etc. to ensure the Bank’s collateral position is accurate. Review and track insurance in order to adhere to policies and regulations. Maintain legal files. Processes paid loans and collateral changes. May serve in a back-up capacity for documentation preparation.
ESSENTIAL FUNCTIONS:
Position Specific:
•Complete quality control prior to document preparation.
•Review entity documentation to understand business structure and authorized signers.
•Ensure all underwriting/due diligence items are completed (i.e. application; regulatory disclosures; flood, property, and UCC searches; insurances, etc.).
•Complete quality control post-loan closing.
•Confirm supporting documents are all present and correctly executed.
•Ensure that proper policy, procedural, and compliance requirements have been met.
•Ensure timely and proper filing of various collateral documents including mortgages, UCCs, motor vehicle titles, and life insurance policies.
•Identify and enter any exceptions into the Bank’s tracking system.
•Review and track insurance documentation including flood insurance and corresponding coverage requirements.
•Prepare Letters of Credit.
•Follow-up on exception items.
•Complete continuations, satisfactions, and terminations when appropriate.
•Scan documents to the Bank’s core system in a timely manner.
•Create and maintain legal files.
•Process paid loans.
Collaboration:
•Work as a liaison between lending and doc prep to ensure all issues are resolved prior to doc prep/closing.
•Assist with research during audits.
•Participate in proactive team efforts to achieve departmental and company goals.
Compliance:
•Adhere to corporate policies, procedures, and regulatory banking requirements.
•Complete all required training.
•Actively communicate matters of potential audit or compliance risk.
Performs other duties as requested by Management
MINIMUM REQUIREMENTS:
•High School diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
•Knowledge of the banking industry, loan documentation, and credit policy.
•Ability to prioritize tasks and handle multiple tasks and projects simultaneously.
•Intermediate personal computer skills including electronic mail, routine database activity, word processing, spreadsheet, graphics, etc.
•Strong interpersonal skills to foster teamwork and create positive connections with others. Establish and meet goals to increase efficiency in improving customer service.
•Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
•Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
•Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Physical Demands:
•Required to stand for periods of time.
•Required to sit for prolonged periods of time.
•Manual dexterity sufficient to reach/handle items and work with fingers.
•Required to walk, reach with hands and arms, push items overhead, occasionally climb or balance, stoop, kneel, crouch, or crawl.
•Required to talk, hear, read, and write.
•Required to see with close, color, and peripheral vision, depth perception, and ability to adjust focus.
•This position requires occasional lifting and moving up to 25 lbs.