eTime Specialist

Carbel, part of Arvato, is a full-service 3PL provider serving national and international clients across various industries, with a strong focus on fashion and retail. The E-Time Specialist will provide administrative and payroll support for the Director of Operations and other facility leaders, including human resources. Associate will act as the on-site eTime specialist. Monitoring hours, pay, departments, and facilitating new starts (SSP's and New Hires/ FTE's). Associate will be working with onsite Management, HR, Payroll, and ADP.

YOUR TASKS

• Administration of weekly/bi-weekly payroll for 1000 employees. Audit all electronic timesheets in ADP eTime to ensure accuracy

• Audit missed punches and notify appropriate Managers/Supervisors for daily corrections

• Enter Payroll/timecard adjustments received after weekly deadline

• Create, collect, analyze, and distribute reports based on daily, weekly, or monthly data using ADP reporting tools

• Assist KOP Payroll, Finance Team with questions on pay checks or reports

• Provide support as a subject matter expert to Operations regarding any functional areas within the eTime department

• Process and audit primary labor account changes

• Assist other company functions with the use of eTime to maximize usefulness

• Create and maintain purchase orders via SAP

• Expense Reporting – Obtain/ track receipts to submit bi-weekly expense reports via Workday Expense for all company credit card transactions

• Submit invoices for vendors via email – Assist vendors via phone and email with invoice submission to accounts payable

• Purchasing – Use company credit card/PO's to purchase all facility and office supplies, lunches for meetings and campus-wide events

• Onboarding of new associates

• Partnership with Security team on badge creation and locker administration

• Assistance in planning and executing all company functions

• Administrative support to Site Director and Site Leadership Team

YOUR PROFILE

• Possesses strong technical and analytical skills and is able to deal well with complexity and abstraction

• Previous experience processing payroll or eTime for a large employee population is preferred

• Proficient (advanced) in Microsoft Office Suite; strong focus in Excel spreadsheets

• Handles multiple and concurrent tasks in a fast-paced environment with little supervision

• Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines

• Capable of being well organized and command strong planning skills

• Willingness to commit to achieve to deadline-oriented tasks

• Relates well with people in all levels of an organization, both internally and externally

• Strong attention to detail

• Experience with ADP eTime and/or Kronos

• Ability to communicate effectively with all levels of management

• Strong ability to handle multiple time-sensitive priorities

WE OFFER

• Medical and Life insurance

• Paid Time Off, including paid holidays

• Voluntary benefits such as Dental, Vision, and Gap insurance, short-term disability, paid family leave, accident insurance, critical illness and cancer insurance