Demo

Executive Assistant

ASAC
Rapids, IA Full Time
POSTED ON 3/4/2025
AVAILABLE BEFORE 5/27/2025

Description

POSITION TITLE : Executive Assistant

REPORTS TO : Executive Director / Director of Human Resources

POSITION DESCRIPTION SUMMARY : The Executive Assistant manages the donor data base, personnel data management, provides support for Human Resources and Executive Director and coordinates, meetings, trainings and events.

ESSENTIAL JOB FUNCTIONS :

  • Manage the development of a strong donor data records management system including donor entry, gift management records, donor background / appointment information and relationships.
  • Provide administrative support to the Executive Director, including coordinating meetings and events, scheduling and preparing materials and documents.
  • Support Human Resource management data base including posting job information, managing changes in employee records and providing other administrative support for human resources.
  • Prepare thank you notes / gift acknowledgements within 48 hours of receipt, including cash and in-kind contributions.
  • Develop social media content, communication and marketing materials as requested.
  • Provide support for community awareness activities and fund raising events.
  • Maintain records for the board of directors.
  • Support the manage the maintenance of the MailChimp data bases including updates for changes to staff, donors, community partners.
  • Coordinate in kind donation acceptance and record keeping
  • Coordinate tours of the programs and speaking engagements / presentations.
  • Prepare reports, power points or other documents as required.
  • Participate in department meetings and the development of strategic department initiatives.

Requirements

MINIMUM QUALIFICATIONS

  • Ideally a BA in communications, marketing or data management. An AA or technical school training with experience will be considered.
  • A minimum of 2 years of experience preferred; prior nonprofit experience ideal.
  • Experience working with and supporting a team.
  • Excellent ability to communicate and work effectively with a variety of internal and external stakeholders.
  • Outstanding organizational and communication skills.
  • Ability to work on a daily basis utilizing standard office equipment.
  • Ability to use computer system, software and to work well with technology.
  • Ability to use independent judgment, analytical / decision-making skills, verbal and written communication skills, human relations skills, team working skills, and organizational skills.
  • This position consists of frequent sitting and / or standing for extended periods of time.
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