Manager, Executive Office

Details

Posted : 05-Feb-25

Location : Washington, D.C.

Type : Full Time

Salary : $80, - $90,

Categories :

Administrative, Clerical, Support

Summary / Objective

ASAE helps associations, and the professionals who lead, manage, and work in them, transform society through the power of collaboration. We are looking for someone to join our team to manage the Executive Office. Candidates must be able to work in a diverse, inclusive, and collaborative environment where colleagues are engaged, respect and support each other, hold themselves accountable, and celebrate their work.

The position is responsible for managing day-to-day activities of the President & CEO’s office, as well as assisting with the operations for the ASAE Board of Directors.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Acts as a first line of defense to the Executive Office, fielding emails and calls.
• Manages the CEO’s calendar, travel arrangements, and expense reporting
• Drafts communications, talking points and other documents for Executive Office and Executive Committee.
• Manage and updates the governance calendar, inclusive of Foundation and Policy events throughout the year.
• Manages and prepares schedules for the ASAE Board of Directors and Executive Committee during the ASAE Annual Meeting.
• Provides administrative support to ASAE’s Board of Directors meetings each year. Works closely with the Chief, Public Policy and Governance Officer to prepare the agenda.
• Plans and coordinates materials for board books through board portal and prepares minutes of the board meetings.
• Works closely with the Marketing team regarding scripting and scheduling for the ASAE Annual Meeting and Exposition.
• Works closely with the Meetings Team on schedule for CEO and Board Chair, including mandatory events and events to consider.
• Works with the Chief Public Policy and Governance Office on the Leadership Committee from the initial call for nominations to the installation of the new board members, ensuring it is in line with by-law requirements.
• Coordinates the meetings of the Leadership Team, prepares materials as necessary. Administers ongoing projects.
• Supports President & CEO with their ongoing volunteer activities as requested.
• Supports selection process, retreat and other event planning initiatives and serves as onsite contact during retreat and other events.
• Works closely with HR on the creation of All-Staff Meeting calendar and agenda.
• Works closely with IT to ensure Executive Office equipment is running smoothly.
• Works closely with Finance to ensure the CEO has regular meetings and reporting from finance.
• Works closely with Leadership Team outside of monthly calls on special projects as assigned.

Essential Skills

Salary : $80 - $90