Automotive Office Admin / Contracts Clerk
Lemon Grove, CA, USA Req #6104 Tuesday, February 11, 2025
About Asbury
Larry H Miller Automotive Group is part of Asbury Automotive Group (NYSE : ABG) is a Fortune 500 company and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies such as Clicklane and through our commitment to our team members, guests, and partners. Our culture which is grounded in our North Star and Compass and powered by our DRIVEvalues, focuses on the vision of becoming the Most Guest Centric Automotive Retailer. At Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized asone of the best places to work by both Newsweek and US News & World report.
Primary Responsibilities :
The Deal Booker is expected to :
- Provide prompt, first quality processing of new and used auto inventory titles and collection of monies to maintain compliance and achieve customer service benchmarks.
- Seek ways to improve business operation efficiencies and customer service.
- Be a teacher to support the efforts of other employees to be successful.
Reports to : Controller
Essential Job Functions :
Maximize Profit Retention, Financial Reporting, and Personnel Administration.Operate computers programmed with accounting software to record, store, and analyze information.Create ADP deal posting, check figures and documents for correct entry, mathematical accuracy, and proper codes.Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.Debit, credit, and total accounts on computer spreadsheets and databases using specialized accounting software.Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents and reports.Receive, record, and bank cash, checks, and vouchers.Comply with federal, state, and company policies, procedures, and regulations.Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.Code documents according to company procedures.Reconcile or note and report discrepancies found in records.Reconcile commissions of all sales associates after postings are complete, and report commissions to Payroll Department.Complete and maintain all Larry H. Miller Dealerships’ required training.Assist employees, vendors, clients, and / or customers by answering questions related to accounts, procedures, and services.Maintain employee, customer, and vendor confidence and protect operations by exercising discretion when handling sensitive and confidential information.Maintain ability to handle job stress and effective interaction with others in the workplace.Perform all other job duties as requested by management.Operate with Integrity.Demand the highest ethical standards from self and others. Maintain composure within the workplace as well as outside the workplace when interacting or representing the Larry H. Miller Dealerships.Set an example of a positive attitude and professionalism, including a neat, orderly, and safe work environment.Physical Demands :
Work performed in a dealership setting due to the necessity to work in person with employees, customers, and vendors.Must be able to sit, stand, bend, reach, talk, hear, stoop, kneel, crouch, use hands and fingers and move about facilities.Required vision includes close, vision, distance, peripheral, and the ability to adjust focus.Required to lift up to a minimum of 5lbs.Maintain regular attendance and timeliness as set forth within the work schedule designated by the department supervisor / manager.In general, this position is assigned regular business hours; however, it is typical to work more than 40 hours per week.Minimum Qualifications :
Education, Experience, and Certification(s) / Training.High school diploma or the equivalent.1 year of dealerships title clerk experience or equivalent experience.Skills.Active Learning- Understanding the implications of new information for both current and future problem-solving and decision-making.Learning Strategies- Selecting and using training / instructional methods and procedures appropriate for the situation when learning or teaching new things.Communication- Basic ability to read and write, ability to effectively convey information to others, apply active listening by taking the time to understand the points being made by employees and customers, being aware of others’ reactions, and understanding why they react as they do.Social Perceptiveness- Being aware of others’ reactions and understanding why they react as they do.Critical thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.Information Ordering- The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (, patterns of numbers, letters, words, pictures, mathematical operations).Knowledge.Knowledge of Larry H. Miller Dealerships’ current company management systems desirable.Interacting with Computers- Using computers and computer systems. Knowledge of Microsoft Office products is required.Clerical- Administrative and clerical procedures and systems such as word processing, file and record management, and other office procedures and terminology.English Language- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Ability to understand written sentences and paragraphs in work-related documents.Customer and Personal Service- Knowledge of principles and processes for providing customer and personal services.General Standards :
To perform the job successfully, an individual should demonstrate the following competencies :
Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Adaptability- Ability to adapt to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays, or unexpected events.
Selective Attention- Concentrate on a task over a period of time without being distracted.
Making Decisions and Solving Problems- Analyzing information and evaluating results to choose the best solution and solve problems.
Interpersonal Skills- Maintains confidentiality, remains open to others’ ideas, and exhibits willingness to try new things.
Leadership- Ability to lead, take charge, and offer opinions and direction while setting an example of ethical practices for all employees.
Compliance- Understanding of and adherence to all Company standards, state and federal laws and regulations as well as product pricing guidelines of all lenders, agencies, or business partners.
Customer Service- Providing excellent customer service through the defined Larry H. Miller processes which promote efficiencies, fairness, and cost-effectiveness.
Ethics / Integrity- Representing the Larry H. Miller Dealerships by conducting yourself in a professional and courteous manner that demonstrates integrity and avoids actual or perceived conflicts of interest while complying with company standards and business ethics.
Oral Communication- Clearly identifying and professionally expressing issues in positive or negative situations.
Planning / Organizing- Prioritizing and planning work activities and using time effectively.
Quality- Demonstrating accuracy and thoroughness and monitoring your work to ensure quality.
Dependability- Consistent, punctual attendance at work; following instructions; responding to management direction and soliciting feedback to improve performance.
Time Management- The ability to integrate methods of time management to provide a consistent and effective workflow that is cohesive for the department and team.
Safety and Security- Observing safety and security procedures and using equipment and materials properly.
Asbury Automotive Group is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace.
Other details
Job Family AdministrativePay Type HourlyMin Hiring Rate $Max Hiring Rate $
Salary : $17
