A/P Administrator

Job Title: Accounts Payable Administrator

Job Location: New Jersey Office in Asbury, New Jersey

*Please note, it is not Asbury Park*

Position: Non-Exempt / Hourly

Reports To: AP Manager

Manages: none

Job Overview: The Accounts Payable Administrator plays an important role in the financial operations of the organization by ensuring invoices are processed on time and accurately. This includes maintaining positive relationships with vendors and supporting Month-end/year-end closings. The ideal candidate will be detail-oriented, highly organized, and comfortable working with accounting software and financial data.

Roles & Responsibilities:

• Process and verify vendor invoices for accuracy and compliance with company policies.
• Research and resolve invoice discrepancies (1,600 invoices per month).
• Address vendor inquiries regarding payment status or discrepancies.
• Collaborate with other departments to resolve payment issues.
• Maintain organized filing and record-keeping of digital accounts payable documents.
• Maintain and update vendor records.
• Assist with month-end, quarter-end, and year-end closing processes.
• Produce monthly accounts payable reports.
• Provide support during audits with necessary documentation.
• Provide backup support for other office staff during absences.

Preferred Experience/skills:

• Proven experience in accounts payable or similar accounting roles (1-3 years preferred)
• Proficient in data entry and management.
• Knowledge of accounts payable processes and accounting principles.
• Familiarity with standard office software packages and relevant accounting software.
• Excellent attention to detail and strong organizational skills

Education:

• High School Diploma

Key Competencies

• Strong communication and interpersonal skills.
• Ability to work independently and manage multiple tasks
• Ability to handle sensitive and confidential information
• Judgment
• Problem-solving skills
• Ability to meet deadlines

Working conditions

Office setting.

Physical requirements

None

This job description is not designed to cover or contain a complete listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time with or without notice.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $50,000 - $60,000