AA to the Dean of School of Biblical Interpretation

Description

POSITION TITLE: Administrative Assistant to the Dean of the School of Biblical Interpretation
DEPARTMENT: School of Biblical Interpretation
REPORTS TO: Dean, School of Biblical Interpretation
FLSA CLASSIFICATION: Non-exempt
PAY RATE: $16.00
HOURS: 40 per week

Position Summary
The administrative assistant for the School of Biblical Interpretation (SBI) provides administrative support to the Dean in all aspects of the administration of the School, as well as providing clerical support to the faculty of SBI.

Essential Functions
1. Management of the Office the School of Biblical Interpretation
The Admin. Asst. to the Dean takes a central role on the Dean’s behalf in managing a number of projects and processes central to the functioning of the School of Biblical Interpretation (SBI) including but not limited to:

• Initiate tasks based on a monthly schedule; develop and maintain office procedures as needed.
• Serve as the receptionist and communicate on behalf of the Dean; foster a hospitable environment at SBI events.
• Assist the Dean in creating a zero-based budget and maintain the accuracy of that budget.
• Function as the recording secretary for SBI School meetings.
• Provide support for essential School functions, including course scheduling, SBI events, faculty searches, formative reviews of Faculty, payment requests, contracts, assessment of the MA in Biblical Studies, and student awards.

2. Interdepartmental Collaboration
The Admin. Asst. to the Dean is an important point of contact with other departments on behalf of the Dean and as a liaison of SBI ensuring the successful functioning of institutional processes including but not limited to:

• Aid in projects to support Academic Affairs and other departments; maintain broad knowledge of institutional policies and procedures.
• Function as the recording secretary for committee meetings (as assigned by the VPAA/Provost Office).

3. Supporting the Dean as Directed
In addition to the Admin. Asst.’s active role in central administrative processes, the Admin. Asst. supports the Dean generally as directed including but not limited to:

• Provide clerical support for the dean including making copies, creating rosters, and filing as requested. Support the Dean in certain technology related matters pertaining to class management.
• Help the Dean with arrangements for appointments and social events regarding the School.
• Provide support for the Journal of Inductive Biblical Studies.

4. Supporting the SBI Faculty
The Admin. Asst. of the Dean provides critical administrative support to SBI Faculty as needed including but not limited to:

• Provide clerical support for faculty including certain technology related matters, making copies, creating rosters, and filing as requested.
• Provide clear communication to faculty regarding School processes.

TOOLS AND EQUIPMENT
1. Hardware: computer (Windows), Shoretel Office Phone, fax, copier, video camera, IPad/Classroom console/HDMI cable (for Zoom, microphones, and presentations)
2. Software: Microsoft Office (Excel, Word, Powerpoint, Publisher), Internet (Google Chrome), Canvas, Simple Syllabus, Campus Nexus, Google Drive, Zoom, EMS, Watermark (course evaluations), Clipchamp (video editing software), Vimeo (video editing and library), and library search engines.
EDUCATION, EXPERIENCE, AND SKILLS REQUIRED
1. Bachelor’s degree required (exceptions will be considered depending on experience).
2. Demonstrated administrative abilities and capacity to take initiative, to problem-solve, and to work productively without continuous supervision.
3. Demonstrated secretarial/clerical competencies (e.g., English composition, grammar, spelling, and punctuation), basic math and accounting skills, word       processing, and spreadsheets.
4. Knowledge of standard office policies and procedures.
5. Ability to communicate effectively in a variety of mediums and to maintain good working relationships.
6. Punctuality, flexibility, maturity, professional demeanor, positive attitude, friendly disposition, and ability to exercise discretion on sensitive issues.

Qualifications

Salary : $16