What are the responsibilities and job description for the Business Operations Coordinator position at Ascend Plastic Surgery Partners MSO LLC?
JOB DESCRIPTION
About Ascend Aesthetic Partners
Ascend Aesthetic Partners brings together a network of highly accomplished plastic surgeons committed to advancing aesthetic medicine and empowering patients to become their best selves.
Why us?
At Ascend Aesthetic Partners, we offer exciting career opportunities that allow you to grow professionally while making a significant impact on patient care in the plastic surgery and aesthetics industry.
JOB TITLE: Business Operations Coordinator
Department: Operations
Reports to: Director of Integrations
FLSA Status: Non-exempt
Location: Hybrid
SUMMARY
The Business Operations Coordinator is responsible for ensuring smooth and efficient business processes across Ascend Aesthetic Partners. This role supports senior leadership, manages vendor relationships, coordinates cross-functional projects, and streamlines administrative workflows. Acting as the central point of contact for the Support Services Office, team members, vendors, and external partners. The Business Operations Coordinator plays a key role in enhancing operational efficiency and ensuring alignment across departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned)
- Manage senior leaderships’ calendars and schedule meetings with stakeholders.
- Coordinate travel arrangements, track expenses, and process expense reports.
- Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Draft and distribute internal and external communications, including emails, memos, presentations, and reports.
- Plan and coordinate company-wide meetings, team-building activities, and training sessions
- Act as the main point of contact for vendors, managing relationships, and ensuring service delivery.
- Ensure timely delivery of vendor services and maintain documentation of vendor agreements.
- Support cross-functional initiatives, ensuring alignment, and tracking milestones.
- Collaborate with internal and external teams to facilitate successful project execution.
- Conduct research and compile data to prepare documents and presentations for committees.
- Implement best practices in administrative processes to optimize daily business operations.
QUALIFICATIONS
EDUCATION AND EXPERIENCE
- Bachelor’s degree in business administration, operations, or a related field preferred.
- 3 years of experience in administrative support, project coordination, or operations roles.
SKILLS/ABILITIES
- Strong organizational and multitasking abilities, with the capacity to manage competing tasks effectively.
- Excellent written and verbal communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
- Experience with workflow management system is a plus.
- High level of professionalism, discretion, and attention to detail.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit, stand, walk, reach with hands and arms, and to talk and hear. Employees may be occasionally required to climb or balance, stoop, kneel, or crouch. Employees must occasionally lift and/or move up to 50 pounds along with pushing and pulling on higher BMI patients. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
While performing the duties of this job, employees may be exposed to risk of infectious diseases when interacting with patients and/or family members. The employee may be occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals and vibration. The noise level in the work environment is usually moderate.
