What are the responsibilities and job description for the Administrative Assistant position at Ascend Rehab Services Inc?
Job Description
Job Description
Job Title : Administrative Assistant – Supporting our Little Miracles Inclusion Preschool
Location : Livermore, CA
Job Type : Full-time
Company Overview :
Ascend is a trusted healthcare service provider in the East Bay, renowned for its dedication to supporting children with special needs and their families. As a woman-driven, pediatric therapist-led organization, Ascend takes pride in delivering high-quality care with compassion and expertise. We seek a meticulous and detail-oriented Administrative Coordinator to join our team in Union City and support our Little Miracles inclusion program.
The Little Miracles program is designed to provide specialized support for children with special needs in an inclusive preschool setting, fostering growth and learning in a collaborative environment.
Position Overview :
We are looking for an Administrative Assistant to assist with managing referrals, tracking program data, and supporting day-to-day administrative operations. This role is vital to ensuring the smooth functioning of our Little Miracles program. It requires someone highly organized, capable of handling detailed data entry, and comfortable working in a fast-paced environment.
Key Responsibilities :
- Process referrals for the Little Miracles Preschool program, ensuring timely and accurate data entry.
- Manage and maintain program-related documentation, including billing records and client files.
- Communicate with families, healthcare providers, and school districts to obtain and verify referral information.
- Collaborate with therapists and program coordinators to ensure seamless communication and scheduling.
- Perform high-volume, detailed data entry for billing and program tracking purposes.
- Generate reports and maintain databases to monitor program outcomes and client progress.
- Support administrative tasks related to the Union City location, including answering calls, responding to emails, and assisting visitors.
- Uphold confidentiality and compliance with HIPAA standards.
Qualifications :
Benefits :
Schedule :
Why Join Us?
Ascend Rehab Services, Inc. offers a supportive and collaborative work environment where your contributions make a tangible difference. Join a team dedicated to empowering children with special needs and their families.
How to Apply :
Please submit your resume and a cover letter detailing your relevant experience and why you are interested in this position.
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