Accounts Payable Clerk- Administrator

A successful Real Estate Developer and Property Management company are looking to hire an Accounts Payable Clerk and Administrative Assistant. The position is based in Miami In office. The AP Clerk is responsible for managing a company's financial obligations

to vendors, ensuring accurate and timely payments, and maintaining detailed financial

records, including processing invoices, reconciling accounts, and resolving discrepancies.

The Administrative Assistant provides comprehensive administrative and clerical support

to ensure the efficient operation of the office. This role involves a wide range

of tasks, including managing schedules, handling correspondence, organizing files, and

providing general administrative support to staff and management.

 Invoice Processing:

 Receiving, verifying, and processing invoices from vendors.

 Entering invoices into the accounting system.

 Ensuring invoices are accurate and complete.

 Payment Processing:

 Preparing and processing payments to vendors.

 Verifying vendor statements and reconciling accounts payable statements.

 Ensuring timely payments to vendors.

 Record Keeping:

 Maintaining detailed records of invoices, payments, and vendor information.

 Organizing and filing accounting documents.

 Discrepancy Resolution:

 Identifying and resolving invoice discrepancies and issues.

 Researching and communicating with vendors to resolve payment issues.

 Other Duties:

 Assisting with monthly closings and preparing reports.

 Responding to inquiries from vendors and internal staff.

 Providing supporting documentation for audits.

 May also handle expense reports and petty cash disbursements.

 Scheduling and Calendar Management:

 Manage and maintain shared calendars for team members.

 Schedule meetings, appointments, and travel arrangements.

 Send out meeting invitations and reminders.

 Communication and Correspondence:

 Answer phone calls, take messages, and screen calls as needed.

 Draft and edit correspondence, emails, and reports.

 Prepare and distribute memos and other communications.

 File Management and Organization:

 Maintain organized filing systems, both physical and electronic.

 Retrieve and organize documents and information as needed.

 Ensure compliance with record-keeping policies.

 General Administrative Support:

 Assist with data entry and data management.

 Prepare presentations and reports.

 Greet visitors and provide information.