What are the responsibilities and job description for the Administrative Assistant position at Ascendo Resources?
We are currently seeking an experienced and professional Administrative Assistant to join a Financial Services firm in Coral Gables. The ideal candidate will be a detail-oriented individual with a deep understanding of the financial industry, exceptional organizational skills, and the ability to manage a wide range of tasks. The Administrative Assistant should possess exceptional interpersonal skills to ensure smooth operation and professional interactions.
RESPONSIBILITIES
- Provide administrative support to the executives and the team, including scheduling meetings, travel reservations, organizing visas, arranging local transport, managing office supplies, and handling mail and deliveries.
- Handle basic HR duties such as maintaining employee records, assisting with recruitment, health insurance, and managing onboarding and offboarding processes.
- Oversee the maintenance of office equipment, manage vendors and service providers, and ensure the office environment is safe and efficient.
- Organize office events, team-building activities, and other staff engagements.
- Manage relationships with office suppliers, negotiating contracts and ensuring cost-effective services.
- Maintain organized and up-to-date records related to office operations, employee information, and important documents.
REQUIREMENTS
- Bachelor's degree in Business Administration, Communication, or related field preferred
- Bilingual - English & Spanish
- 1 years of experience as an administrative assistant required
- Experience supporting Executives
- Proficiency in MS Office and other office management software
- Excellent problem-solving and decision-making abilities
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Salary : $50,000 - $60,000
