Executive Administrative Assistant

Consumer Services company in Brooklyn, NY 11218 is seeking an Executive Administrative Assistant to provide high-level support to the CEO across multiple business functions including operations, team management, associate relationships, and strategic initiative.

This is an full-time on-site opportunity. The compensation range is up to 75K.

The ideal candidate holds the following:

• 3 years of administrative experience
• Must have experience in a management capacity. Pushing others to deliver with workflow issues.
• Technically savvy

The Core Responsibilities are as followed:

Operations Support

• Manage and organize CEO's daily workflow across multiple business units
• Monitor critical communications and flag urgent matters requiring CEO attention
• Track and follow up on key initiatives to ensure timely completion
• Assist in documenting and streamlining operational processes
• Take full ownership of assigned tasks and see them through to completion

Team Management Support

• Help coordinate communications between CEO and various team leads
• Assist in preparing team communications and announcements
• Track team performance metrics and prepare summary reports
• Support recruitment and onboarding initiatives
• Help maintain team documentation and training materials
• Build strong relationships with team members across all departments

Communications Management

• Monitor and manage CEO's email inbox, flagging priority items
• Draft and edit business communications
• Coordinate with team leads on behalf of CEO
• Maintain organized records of all key communications and decisions
• Serve as a reliable point of contact for internal and external communications

Project Coordination

• Track progress of multiple ongoing projects
• Prepare status updates and summary reports
• Identify potential bottlenecks and propose solutions
• Coordinate cross-functional team meetings
• Follow up on action items to ensure completion
• Take initiative in driving projects forward