Senior Property Manager

Ascendo Resources is actively seeking a Senior Property Manager to join the team of our client, a real estate developer of residential and commercial properties, located in West Harlem, NY, 10027. The ideal candidate is a proactive, hands-on professional with strong communication skills, the ability to work independently and within small teams, and has a proven track record of managing both on-site staff and senior leadership relationships. The role demands a high degree of organization, practical judgment, and integrity.

Responsibilities:

Administrative Duties

• Ensure compliance with New York rent regulations, rent stabilization laws, and Local Law compliance. LIHTC knowledge is a plus.
• Oversee management of vacancy and renewal leases, including landlord-tenant legal processes.
• Maintain tenant relations, handling any disputes or concerns effectively.
• Manage rent rolls, including:
• Rent and security deposit collection.
• Lease expirations, renewals, and vacancies.
• Accurate charges and payments in line with lease terms.
• Legal follow-up for outstanding matters.
• Manage maintenance contracts and work orders, ensuring timely execution.
• Oversee cyclical processes such as building registrations, apartment registrations, and Local Law submissions.
• Ensure insurance compliance for retail and commercial tenants.
• Collaborate with accounting/bookkeeping departments for financial accuracy and reporting.
• Regularly report and collaborate with other senior leadership team members.
• Handle other administrative tasks as needed.

Building Operations

• Supervise and manage on-site superintendents and porters.
• Manage vendors and construction contractors, ensuring proper permits, authorizations, and insurance are in place.
• Ensure compliance with all relevant laws and regulations regarding building operations.
• Understand building systems and oversee tenant services, ensuring efficiency and appropriateness.
• Manage repairs and capital improvements, including overseeing contracts, requisitions, and work orders.
• Organize and implement preventive maintenance programs.
• Act as the first point of contact for emergencies and coordinate responses as needed.
• Handle additional building-related responsibilities as they arise.

Qualifications

• 5 years of experience in property management with supervisory and leadership experience.
• Expertise in New York rent regulations, rent stabilization, Local Law compliance, and LIHTC.
• Proven experience managing:
• Vacancy and renewal leases.
• Landlord-tenant legal processes.
• Tenant relations.
• Rent rolls, contracts, and work orders.
• Building registrations and insurance compliance.
• Strong supervisory skills in managing on-site staff, including superintendents and porters.
• Experience in managing vendors, construction contractors, and understanding building laws and systems.
• Capable of responding to emergencies and acting as the first point of contact.
• Must be on-site 5 days a week.
• Excellent communication and leadership skills, with the ability to work closely with the President and senior leadership.