What are the responsibilities and job description for the Executive Administrator position at Ascendum Solutions?
POSITION DESCRIPTION: The Asset Management (AM) Senior Executive Assistant position in Company's Asset Management (AM) division plays a vital role in the company's success. Individuals serving in these positions are part of a larger AM Compliance, Risk and Business Operations global administrative team and recognized by their colleagues as key members of our team. You will have the opportunity to work directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well.
CANDIDATE PROFILE: **This role will be Monday-Thursday onsite EVERY WEEK, WFH on Fridays**
- Experience supporting multiple senior leaders with calendar management and travel. **LOOKING FOR SOMEONE WHO HAS WORKED IN FORTUNE 500 OR EQUIVALENT SIZE**
- Experience working across multiple time zones for meeting scheduling and booking both domestic and international travel.
- Experience planning international travel to multiple destinations.
The Role
Provide advanced and diverse administrative support within Asset Management. This support will include:
- Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, domestic and international travel planning and expense reporting) for multiple executives and investment professionals
- Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness
- Communicate “on behalf of” at all levels both internally and externally
- Develop and maintain working relationships across business units to facilitate efficiency and problem solving Engage with team members to advance best practices and cross-train on new and existing tools
The Expertise and Skills You Bring
This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative and a high level of energy. 3 years of executive administrative experience preferred.
- Strong organizational, time-management, prioritization and project management skills Ability to successfully build relationships and interact positively and effectively across multiple levels Excellent written and verbal communication skills Focus on accuracy and attention to detail
- Collaboration, creativity, flexibility, and teamwork in scheduling meetings
- Experience in managing sensitive and confidential information
- Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives
- Strong Microsoft Outlook, Word, PowerPoint, Excel and MS Teams skills
Education
- A bachelor’s degree strongly preferred or related work experience.
Salary : $30 - $35
