What are the responsibilities and job description for the Legal Assistant – Construction Litigation position at Ascension Global Staffing & Executive Search?
Ascension Global Staffing & Executive Search seeks a Legal Assistant with 3 years of experience to support a Construction Litigation practice group at a respected national law firm. This is a hybrid position based in Miami, FL, offering the opportunity to work with a high-performing trial team on complex cases in both state and federal court.
Key Responsibilities:
Case Management:
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Open and maintain case files in Client Profiles (CP).
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Input critical case data including adjuster, claim number, case style, opposing counsel, court reporter assignments, and deadlines.
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Ensure accurate setup and maintenance of all trial team cases.
Court Filings & Procedures:
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File all pleadings in state and federal courts.
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Draft and e-file notices of appearance for all attorneys on trial team.
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Handle first e-filings to ensure proper system configuration and notification setup.
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Prepare and file responsive pleadings, notices, and appearances.
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Update attorney court notification preferences and e-service lists as needed.
Scheduling & Coordination:
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Coordinate and confirm hearings, depositions, IMEs, mediations, and other appointments with all parties involved.
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Prepare and serve all relevant documents: notices, subpoenas, correspondence, and confirmations.
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Track and update schedules in CP and communicate changes promptly with the trial team.
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Reserve court reporters, conference rooms, and manage logistics for in-house proceedings.
Trial Support:
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Schedule plaintiff and updated depositions, and prepare confirmation letters and payments to IME physicians.
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Prepare trial-related notices and maintain diary of all trial order deadlines.
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Distribute trial order deadlines to paralegals.
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Schedule pre-trial team meetings at 75- and 30-day intervals before trial.
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Coordinate exhibit exchanges and notify team and paralegals.
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Provide Office Services with pleadings for indexing 15 days prior to trial.
Document & Mail Management:
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Process and scan all incoming mail; ensure trial orders are initialed and deadlines recorded.
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Maintain organization of case files and documentation throughout litigation lifecycle.
Qualifications:
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Minimum 3 years of litigation legal assistant experience, preferably in construction law.
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Strong knowledge of federal and state court filing procedures.
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Proficiency with Client Profiles (CP) or similar legal case management software.
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Excellent time management, communication, and multitasking abilities.
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Detail-oriented with a proactive, team-first attitude.
This is a fantastic opportunity to work with a prestigious litigation team in a role that combines autonomy with collaboration. If you're passionate about trial work and want to take the next step in your legal career, we’d love to hear from you!
