What are the responsibilities and job description for the Legal Assistant/ Paralegal position at Ascension Global Staffing & Executive Search?
Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.
Ascension Global Staffing & Executive Search is seeking a Legal Assistant/ Paralegal for our client's Miami office.
- Open new matters following the established File Opening Procedure.
- Calendar deadlines correctly, both in federal and state court, including complex business litigation section of the Miami-Dade Circuit Court for the Eleventh Circuit, or events, as necessary.
- Confirm calendared items the day before the event, or with sufficient time in advance.
- Maintain files.
- Put binders together for hearings, depositions, and trial
- Pull case law from Westlaw (not research)
- Arrange court reporters for hearings.
- Assist attorneys in gathering all materials needed in preparation for hearings.
- File documents in State and Federal court and serve opposing parties, by following appropriate court filing procedures.
- Familiar with Timeslips, Worldox, Office 365 CourtMap, e-file, cmecf
- Schedule depositions, mediations, and other dates.
- Prepare airway bills for courier mailings, as required (DHL, FedEx, etc.
- Answer telephones in a clear, prompt, courteous and professional manner.
- Work as a “team” with other legal assistants by offering to assist with any rush or emergency tasks.
- Ensure that at the end of the day all pending emergency items have been handled. Consult with other legal assistants to offer help, if necessary.
- Assist attorney(s) with their travel requirements (travel itineraries, air tickets, hotel, and vehicle reservations, etc.
- Calendar trips or absences in the Firm calendar.
Qualities
- Be punctual and reliable.
- Be proactive (do not wait for attorneys to tell you what to do on a case)
- Have a “to-do” attitude.
- Be able to meet deadlines – no excuses.
- Knowledge of all State and Federal deadlines under federal and state court rules, including the complex business litigation section of the Miami-Dade Circuit Court for the Eleventh Circuit.
Schedule: Hybrid as in ½ legal assistant ½ paralegal duties
NO REMOTE WORK AVAILABLE
