What are the responsibilities and job description for the Office Services Coordinator position at Ascension Global Staffing & Executive Search?
Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.
Ascension Global Staffing & Executive Search is seeking an Office Services Coordinator to join its client's Miami office.
Job Description
Position: Office Services Coordinator
Reports to: Office Managers
Location: Miami Office
Schedule: Monday – Friday, 10:00am to 7:00 pm
Purpose of the Position:
The Office Services Coordinator is responsible to provide administrative and clerical support to the team.
Responsibilities:
- Scanning, Printing, Copying, Mailing, etc.
- Daily Morning Mail Pick Up from Post Office
- Distributing Incoming Mail (including Fed Ex, UPS, etc.)
- All Outgoing Mail (including Fed Ex, UPS, etc.)
- Mail Scanning (by request)
- Rounds (every hour)
- Trial Preparation (working overtime when needed)
- Copiers Maintenance (calling for service, ordering toner, troubleshooting, etc.)
- Conference Room Set Ups
- Cleaning Kitchens, Dishwasher and Conference Rooms
- Stocking Up Kitchen and Copier Stations
- Calling Couriers
- Hand Deliveries
- Bank Runs
- Coming in Early and Leaving Late (when necessary)
- Special Events Set Up (Including Cleaning)
- Working Overtime for Trials and Special Events
- Supplies Orders (office services and kitchen)
- Run Personal Errands for Law Firm Staff
- Receptionist Coverage (when needed)
- Performs other duties as needed.
Education, Experience, Skills
- High School diploma or equivalent.
- At least 2 years of experience in Customer Service, Reception, or related area.
- Excellent verbal communication skills.
- Excellent interpersonal and customer service skills.
- Basic understanding of administrative and clerical procedures and systems.
- Proficiency with Microsoft Office Suite.
