What are the responsibilities and job description for the Practice Assistant position at Ascension Global Staffing & Executive Search?
Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.
Ascension Global Staffing & Executive Search is currently searching for a Practice Assistant for our client's Miami, FL office. This individual will support members of the Labor and Employment and Corporate teams so combined litigation and corporate transactional experience is a plus.
Essential Duties and Responsibilities:
- Type, proofread, format and edit correspondence, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of documents.
- Run conflict checks, prepare engagement letters and open new client and new client matters within our onboarding system.
- Calendar case-specific deadlines and coordinate court hearings, depositions, and mediations.
- Prepare documents for filing in State and Federal courts.
- Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
- Schedule appointments and meetings; make travel arrangements; set-up conference calls and video meetings.
- Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
- Prepare and submit expense/reimbursement reports.
- Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge and learning new applications and skills to achieve a higher quality and more efficient work product.
- Work as a team and in conjunction with Attorneys and Business Professionals in specified practice area(s) and office/Firm wide.
- Liaise with document services for all document production projects.
- Keep abreast of practice-specific laws, rules, processes and procedures.
- Effectively communicate with clients, colleagues, court personnel, and opposing counsel, as directed.
- Work individually and in collaboration with the attorneys to understand client concerns, ensure that clients are satisfied, and to build relationships of trust and reliability.
- Conduct basic research/analysis, as directed, including due diligence of companies and individuals.
- Other duties as assigned.
Required Education/Experience:
- A minimum of three years of experience as a legal assistant in a law environment, or comparable experience.
- High school diploma required. College degree a plus.
- Familiarity with entity formation, annual reports and related corporate documents, as well as filings on Florida Sunbiz.
- Knowledge and understanding of labor and employment litigation is a plus.
- Willingness to learn and operate in other practice areas, as needed.
- Prior use of a document management system (NetDocs) a plus.
- Proficiency with MS Word, Outlook, Excel, PowerPoint, Teams and Zoom.
- Ability to organize/prioritize workload and work in a fast-paced environment.
- Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
- Ability to problem-solve and anticipate issues/problems.
- Strong attention to detail, initiative, and follow-through.
- Must have a positive-can do, team-oriented attitude.
- Ability to work independently, efficiently, and confidentially, and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
- Ability to work overtime, as needed.
