What are the responsibilities and job description for the Receptionist/Office Coordinator position at Ascension Recovery Services?
Be the Calm at the Center of It All
At Thrive Now Recovery Center, we know that true healing requires more than clinical care—it requires a space that runs smoothly, communicates clearly, and feels safe from the moment someone walks through the door. As our Office Coordinator, you’ll play a critical role in making that happen every day.
We’re looking for a reliable, organized, and mission-aligned professional to lead our administrative operations in Pleasant Hill. In this role, you’ll support the client journey, help our team work more effectively, and ensure the center operates with excellence behind the scenes.
Key Responsibilities:
✦ Client & Front Office Operations
- Ensure the front desk is welcoming, professional, and efficient
- Support the intake and admissions process by coordinating schedules and managing documentation
- Maintain confidentiality and compliance with HIPAA standards
✦ Administrative & Staff Support
- Manage staff schedules, shift coordination, and coverage
- Oversee all clerical functions
- Coordinate supply orders, equipment maintenance, inventory and vendor relationships
- Assist ED with internal reporting and time keeping
✦ Systems & Compliance
- Maintain organized systems for documentation, filing, and communication
- Assist in preparing for audits and ensuring readiness for regulatory reviews
- Track administrative processes to identify and implement efficiencies
✦ Culture & Communication
- Foster a team-focused environment through leadership and day-to-day support
- Promote our core values of kindness, teamwork, empathy, integrity, excellence, and mission
- Communicate clearly and proactively with team members across all departments
Qualifications:
- High school diploma or GED required; Associate’s or Bachelor’s degree preferred
- Minimum of 2 years in office management or administrative coordination (healthcare or recovery setting a plus)
- Proficiency with Microsoft Office Suite and comfort with scheduling or timekeeping systems
- Strong verbal, written, and interpersonal communication skills
- Ability to multitask, prioritize, and stay calm in a fast-paced environment
- CPR and First Aid certification required (or obtained within 30 days of hire)
Work Conditions:
- Full-time, on-site role in a professional recovery center setting
- Indoor, climate-controlled environment with standard office equipment
- Must be able to sit, stand, and lift up to 10 lbs frequently (and up to 50 lbs occasionally)
- Frequent interaction via phone, email, and in-person communication
Why Thrive Now?
We’re building something meaningful in Pleasant Hill—and we want people on our team who are excited to grow with us. This is your chance to be part of a center that values compassion, structure, and service equally. Your work behind the scenes will make healing possible up front.
Apply Today:
If you're ready to bring order, energy, and heart to a mission-driven team, we want to meet you. Let’s make recovery possible—together.
Equal Opportunity Employer:
Thrive Now is an equal opportunity employer. We consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran status, in accordance with federal law.
Salary : $20 - $26
