Maintenance Planning & Procurement Specialist

Application Deadline: 31 March 2025

Department: Maintenance

Location: Evans City, PA

Compensation: $85,000 - $115,000 / year

Description

The Maintenance Planning and Procurement Specialist acts as a centralized and shared resource for the Engineering & Maintenance department. They administrate the maintenance work order process, distributing and collecting work orders. To support execution, the specialist has responsibility for procurement and inventory management of maintenance parts.

This position ensures compliance of the unit maintenance groups to sitewide policies and procedures by assisting with and auditing the workflows of maintenance procurement and planning.

Essential Functions and Responsibilities

• Generate, distribute, collect, and close maintenance work orders on a weekly basis.
  

o Release planned orders based upon mechanical integrity program.
o Review maintenance requests and convert to work orders by drafting scope and assigning to work group.
o Create and distribute weekly work schedules for Engineering & Maintenance technicians.
o Report on past due work orders and other relevant maintenance trends.
o Maintain the digital and hard copy archives of completed work orders.

• As needed, assist work groups in equipment research needed for replacement parts and tools.
  

o Where beneficial, update equipment files and CMMS to include source, price, and lead time data.
o Make recommendations for replacement-in-kind components when originals become obsolete or inadvisable.

• Generate purchase orders for Engineering & Maintenance department based on purchase requisitions and inventory signals.
  

o Review purchase requisitions and convert to purchase order by assigning cost center, vendor, and G/L account.
o Track goods receipts and inventory levels based on critical spares strategy and work group needs.
o Report on actual and committed spend, inventory levels, and other relevant maintenance inventory trends.

• Maintain communication with vendors to confirm or update delivery dates, providing accurate planning information to work groups.
  

o Where material is not available, place hold on associated work orders and update schedule.
o Report on past due delivery dates and open purchase orders.

• Assist work groups with contracted labor procurement.
  

o Review purchase requisitions for service and convert to purchase order.
o Validate purchase order requirements are in agreement with service proposal.
o Validate received service is in agreement with issued purchase order and contract.
o Assist Purchasing and Accounts Payable with past due deliveries, invoices, and payments.
o Ensure requested service provider meets site safety criteria prior to purchase order issue. (Avetta)

• Facilitate work groups with the planning and scheduling of unit and site outages.
  

o Generate work orders for unit outages and assemble master schedule based on feedback from Production Scheduling, Unit Supervisor, and outputs of mechanical integrity program.
o Specialist will interact with multiple work groups and contracted labor to meet schedule.

• Maintain maintenance department stores in a neat and orderly fashion. Receive, identify, and store maintenance materials.
  

o Frequently audit receipts and goods issues to confirm accurate record keeping of the work groups.
o Periodically perform inventory counts based on CMMS, updating as required.
o Periodically lead teams to clear obsolete inventory and maintain housekeeping.


Minimum Qualifications

Basic qualifications:
· 3 years maintenance or procurement experience in an industrial manufacturing environment.
· Experience with the use of a Computerized Maintenance Management System (CMMS) or Enterprise Resource Planning (ERP) software.
· Strong communication, organizational, and interpersonal skills.
· Ability to take initiative, problem solve, and work cross-functionally.
· Proficient with the use of Microsoft Outlook, Word, and Excel.


Prefer:
· Prior maintenance planning experience in a chemical manufacturing facility.
· Prior experience in a Process Safety Management (PSM) covered facility.
· Prior experience with SAP, specifically PM and MM functions.
· Ability to interpret mechanical and electrical drawings.



Educational Requirements:


· GED/HS diploma

Benefits

• Medical, Dental, Vision - effective day one of employment.


• 401(k) with company match with immediate vesting - effective first of the month, following date of hire.
  
  
  
  • First 3% is matched dollar-for-dollar.
  
  
  • Second 3% is matched at 70 cents on the dollar.
  
  
  
  
  
  


• 3 Weeks' Vacation.


• 12 Paid Holidays.


• Basic Life, AD&D, STD, and LTD provided at no cost to employee.