What are the responsibilities and job description for the Sales Department Operations Assistant - Toyota of Greensburg (Full-Time) position at Ascent Auto?
Toyota of Greensburg is looking for a Sales Department Operations Assistant (Full-Time)
Are you passionate about your career and want to work for one of the leaders in the automotive industry. If so, we have an excellent opportunity for you as a Sales Department Operations Assistant at our Toyota dealership located in Greensburg, Pennsylvania. Toyota of Greensburg received the President's Award in 2023, now 6 years in a row. We sell vehicles people love and offer service people can trust. Our Team is a group of hard working professionals who are passionate about our vehicles and being Number 1 in customer service. We offer an excellent benefit package as well as a friendly and fun atmosphere!
Job Purpose: The Sales Department Operations Assistant, under the guidance of the General Sales Manager and Sales Managers, will will be responsible for stocking in new and pre-owned vehicle inventory, maintenance and listing pre-owned vehicles.
Job Duties:
- Report to the Sales Managers’ desk at the beginning of your shift to see if any duties need performed immediately.
- Check in, update and stock in new and pre-owned vehicle inventory daily and reconcile physical inventory monthly.
- Dispatch pre-owned vehicles to Service Department daily.
- Create a window sticker packet to put in pre-owned vehicles daily.
- Add inventory to VAuto software daily as pre-owned vehicles are stocked in.
- Maintain and organize deal jackets daily.
- Ground lease returns, get mileage statements signed and dispatch sold lease returns to transportation companies when needed.
- Perform Key Vault maintenance daily and Key Vault inventory twice monthly.
- Book dealer trades daily, keep track of flow of dealer trades, arrange transport when necessary and keep a log of dealer trades.
- Process dealer trade billing for the transport companies.
- Audit/label certified Toyota vehicles after completion of certification process.
- Prepare and book wholesale deals and enter in gross log.
- All keys are placed in the corresponding Keytrak system with their associated fobs.
- Ensure that all new and pre-owned vehicles have stock tags with a valid stock number. Vehicle keys must have matching information on key tag.
- Ensure that Toyota Certified vehicles appear on Dealer Daily each day.
- Ground lease returns, get mileage statements signed and dispatch sold lease returns to transportation companies when needed.
- Gather and assemble month-end reports.
Job Requirements:
- Positive, friendly attitude, along with a customer service mentality.
- Automobile experience a plus.
- High school diploma and higher education, plus one to two years related experience and/or training, or equivalent combination of education and/or experience.
- Must have the ability to operate a computer proficiently. Ability to comprehend and analyze technical manuals.
- Enjoys working in a fast paced environment.
- All applicants must be able to pass pre-employment testing to include background checks, drug test, and valid driver’s license.
Benefits:
Benefits include medical, dental and vision insurance, 401K retirement savings plan with company contribution, a progressive PTO plan, paid holidays and company paid training. Our company maintains a strong policy of equal employment opportunity for all associates. We hire, train, promote and compensate associates on the basis of personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability or citizenship, as well as other classifications protected by applicable federal, state or local laws.
