Engineering Administrative Assistant

SUMMARY:

We are seeking a detail-oriented and organized Engineering Admin Assistant to support our engineering team by managing documentation, financial tracking, scheduling, and other administrative tasks. This entry-level role is critical in ensuring smooth engineering operations, compliance with industry regulations, and efficient project coordination.

RESPONSIBILITIES:

Documentation & Compliance:

• Maintain and organize engineering documents, including technical reports, design specifications, and regulatory compliance records.
• Ensure all documentation aligns with FDA, ISO 13485, GMP, and other industry regulations.
• Assist in preparing reports, presentations, and regulatory submissions.

Project & Engineering Support:

• Coordinate meetings, track action items, and manage engineering project schedules.
• Support engineers and program managers by compiling data, preparing reports, and tracking project milestones.
• Assist with procurement, vendor communications, and inventory tracking of engineering materials.

Financial & Administrative Tasks:

• Track engineering budgets, expenditures, and purchase orders.
• Assist in cost analysis and financial reporting for projects.
• Work with finance and procurement teams to ensure timely processing of invoices and expenses.

Process Improvement & Coordination:

• Identify opportunities to streamline documentation and administrative workflows.
• Support cross-functional teams, including R&D, quality, and operations, in project execution.
• Ensure engineering department compliance with company policies and procedures.

QUALIFICATIONS:

Education & Experience:

• Associate’s or Bachelor’s degree in Business Administration, Engineering, or a related field (or equivalent work experience).
• 1-3 years of administrative experience, preferably in an engineering, manufacturing, or regulated industry environment.

Technical Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management software.
• Experience with document control systems and ERP software (preferred but not required).
• Understanding of engineering terminology and processes (a plus).

Soft Skills:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• High attention to detail and ability to work with minimal supervision.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Ability to Commute:

• Andover, MN 55304 (Required)

Work Location: In person

Salary : $22 - $25