What are the responsibilities and job description for the Shipping & Receiving Coordinator position at Ascential Technologies?
SUMMARY
The Shipping & Receiving Coordinator is responsible for overseeing and executing the shipping and receiving functions within a fast-paced medical device manufacturing environment. They work collaboratively with key business partners and directly with our customers to ensure identified challenges are addressed in a timely manner. This role ensures all incoming and outgoing shipments meet company and regulatory standards, maintaining accuracy, efficiency, and compliance with industry guidelines.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Receive, inspect, and verify incoming shipments for accuracy, quality, and regulatory compliance.
- Prepare items for outbound shipments, ensuring compliance with company policies and industry regulations.
- Maintain accurate inventory records through proper documentation and data entry in the company’s ERP system.
- Coordinate with production, quality assurance, purchasing, and the customer to ensure timely and accurate fulfillment of orders.
- Manage carrier relationships and arrange transportation for outgoing shipments, ensuring cost-effectiveness and timely delivery.
- Ensure compliance with FDA, ISO, and other relevant regulatory requirements for handling medical devices.
- Conduct cycle counts and participate in periodic physical inventory audits.
- Maintain organization and cleanliness of the warehouse and shipping/receiving areas.
- Troubleshoot shipping and receiving discrepancies and work with appropriate departments to resolve issues.
- Assist in the implementation of process improvements to enhance efficiency and accuracy in shipping and receiving operations.
- Adhere to safety protocols and procedures to ensure a safe working environment.
- Cross-train and serve as the primary backup for the Inventory Control Coordinator.
- Other tasks as assigned.
EXPECTATIONS
- Provide a high level of response and service to internal and external
- Safely perform duties following NACS quality
- Participate in team building, training, and department
- Additional tasks or improvement programs as may be
QUALIFICATIONS
- Strong attention to detail and organizational skills.
- Excellent verbal and written communication skills.
- Ability to lift up to 50 lbs and stand for extended periods.
- Ability to work independently and collaboratively in a team environment.
- Must be Excellent problem-solving skills and attention to detail.
- Strong organizational skills with the ability to accurately report and forecast metrics.
EDUCATION and/or EXPERIENCE
- High school diploma or equivalent required; associate’s degree or relevant certification preferred.
- 2 years of experience in shipping, receiving, or warehouse operations, preferably in a medical device or regulated manufacturing environment.
- Forklift certification (or willingness to obtain certification) is required.
- Must be able to obtain IATA certification through the company once hired.
- Familiarity with FDA and ISO 13485 regulations is highly desirable.
- Proficiency in ERP systems and Microsoft Office Suite (Excel, Word, Outlook).
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing duties of this job, the employee is regularly required to stand, sit, talk, walk, use hands, see, and hear. Carrying, pushing, pulling, and lifting of up to 50 pounds is required.
