Executive Assistant, Operations

Executive Assistant, Operations

Full Time Regular

12 months

Standard

Monday - Friday

8:00 a.m. - 5:00 p.m., occasional overtime

40; up to 20% teleworking subject to supervisor approval and department needs.

A-B Tech Main Campus

Provides administrative support for the Operations division.

• Serves as the primary administrative partner to the Vice President of Operations / CIO, managing high-level tasks such as calendar coordination, scheduling meetings, preparing reports, travel arrangements, correspondence, and executive communications.

• Acts as a liaison between the VP and senior leaders across the college, responding courteously and efficiently to inquiries, providing guidance or referrals, and fostering a service-oriented environment, and ensuring smooth communication and alignment with institutional goals.

• Provides administrative assistance to department heads across all operational areas, including managing shared documentation, ensuring efficient coordination and communication, and supporting cross-functional initiatives.

• Assists with the preparation of reports, financial documentation, and compliance tracking specific to each department’s operational needs.

• Coordinates interdepartmental workflows, ensuring efficiency in information-sharing, task management, and procedural consistency.

• Supports timekeeping and payroll-related administrative tasks by collecting and verifying timesheets, ensuring timely approvals, and acting as a liaison with HR or payroll for corrections or adjustments.

• Assists in tracking division budgets, processing invoices, handling purchase orders, and supporting financial reporting for multiple areas.

• Serves as a backup to the primary Executive Assistant handling Board of Trustees matters, including preparing board packets, scheduling meetings, and recording official minutes.

• Coordinates logistics for division-wide and campus-wide events, including facilities set up, catering, technology needs, and guest accommodations.

• Maintains current knowledge of relevant federal, state, and institutional laws, policies, and procedures that apply throughout the College, proactively recommending adjustments and actions.

• Handles sensitive information and confidential records with discretion and ensures compliance with institutional security policies and data privacy.

• Organize meetings, prepare agendas, take minutes, and follow up on action items for internal and external stakeholders.

• Contributes to the College Vision, Mission, Values, and RISE statement.

• Supports workforce diversity in all its aspects.

• Performs other duties as assigned.

• Must have at least an Associate Degree;

• Must have a minimum of one year of full-time or equivalent work experience in an executive support position.

• Bachelor’s Degree;

• Three years of full-time or equivalent experience in executive support.

• Degree in Office Administration, or related business field.

• Experience with office productivity software (e.g., Microsoft Office) and a willingness to learn enterprise systems.

• Experience managing sensitive and privileged information and communications responsibly, consistently exercising sound judgment and maintaining strict confidentiality.

• Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.

A-B Tech is nestled in the mountains of Western North Carolina and has served as the region’s premier two-year college since our establishment in 1959. With five locations, the College service area includes Buncombe and Madison Counties. We are a family of approximately 10,000 curriculum students, 14,000 continuing education students, and 1,100 faculty & staff. We offer an array of programs to meet local workforce needs which culminate in 55 degrees, 18 diplomas, and 56 certificates. A-B Tech is indicative of the modern comprehensive community college – providing innovative educational programming and collaborative community development. If you are dedicated to student and community success, then we invite you to explore employment opportunities at A-B Tech. We hope you will consider joining the A-B Tech Trailblazer family!

A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, Support, and Equity for Everyone.

This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!

A person who shares our commitment to sustaining a workplace that offers equal employment opportunity for applicants and employees without discrimination based on race, color, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, pregnancy, disability genetic information/medical history, age, and/or veteran/military status. In addition, the College prohibits discrimination based on any characteristic or condition protected by law, but not specifically mentioned here.

02/18/2025

03/10/2025

Yes

$50,328 - $51,336

Your total compensation goes beyond this maximum salary. Your A-B Tech benefits represent nearly 30% of your total compensation.

The total compensation for this position includes an 24.04% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy.

Total Compensation: 75,308 – 76,640

A-B Tech’s Human Resources (HR) department is located on the main campus at the Sunnicrest House. This beautiful Tudor-style Historic house served as a private residence for guests of the Vanderbilt family for the first century of the home’s life. Today you will find a professional HR family that is dedicated to ensuring all employees and applicants receive fast and accurate answers, compassion, fairness, and kindness from Monday through Friday 9:00 am – 5:00 pm. To ensure a prompt hiring process, please read the application directions located on the HR website. For questions, you may email us at hr@abtech.edu.