What are the responsibilities and job description for the Asian American Arts Alliance is hiring: Department Assistant, Creative Writing i position at Asian American Arts Alliance?
Full time / $32.11 hourly / Barnard College / New York, NY
Job Summary :
Reporting to the Department Manager, the Academic Department Assistant supports the administrative functions of one or more academic departments or programs as assigned.
Job Description :
- Reception and office administration
- First point of contact for students and faculty
- Receive and distribute distribute mail and deliveries
- Orienting / setting up offices, supplies, computers, access and mailboxes for departmental personnel
- Create and track Facilities work orders
- Maintain shared office supplies
- Record, transfer, and transcribe data as requested.
- Process hiring documents in conjunction with Beyond Barnard
- Train and assign daily tasks under the direction of the Department Manager
- Coordinate and support the execution of department programs or events, including space reservations, catering / food orders, AV services, vendor management, invitations, and publicity.
- Communications
- Send out newsletters and announcements
- Update departmental websites and maintain department communication tools
- Course & Instructor Support
- Post course descriptions in academic systems
- Maintain an archive of department syllabi and theses
- Track majors and record assignment of major advisors
- Maintain enrollment lists for courses
- Maintaining student records in consultation with the Registrar and Student Advisors
- Assist faculty with COI (“Committee on Instruction”) course proposal documentation
- Collate academic dossiers and documents for Advisory Committee on ATP (“Appointments, Tenure, Promotion”)
- Data Entry
- Including financial, employee, student, course, and others as assigned.
- Initiate and reconcile department purchases, invoices, reimbursements, and expense reports
- Coordinate application flow, candidate visits, and reimbursements.
- Maintain familiarity with relevant administrative college policies, as required.
- Other duties as assigned.
Requirements
Required Qualification Summary
Preferred Qualifications
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Salary : $32
