What are the responsibilities and job description for the Executive Assistant I (260367) position at ASK Consulting?
Job Description
Job Description
All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".
Job Title : Executive Assistant I
Location : New York NY-10285
Duration : 6 Months
Pay Range is $35 to $37.93 / hr. on W2
Job Description :
As Executive Assistant (Contingent Worker) to the Chief Architect & SVP, you will be responsible for providing an exceptional standard of support. You will work autonomously and efficiently, anticipating the leaders needs and connecting the dots behind the scenes. We are looking for a candidate that is highly energetic, organized, flexible, and is used to working in a fast, and at times high pressure environment with numerous conflicting priorities. The ideal candidate needs to be a self-starter and can prioritize competing demands while keeping the Chief Architect and her chief of staff informed and aware.
This work arrangement is a six-month assignment which ends in September 2025.
Primary Responsibilities :
Organization of complex calendar management using high level of integrity, managing across senior business partners, dispersed locations and differing time zones. Managing long-term calendar views of critical meetings and events.
Meet regularly with the Chief Architect to actively flag and solve calendar constraints such as identifying delegates, ensuring read-ahead materials are provided when required, appropriate attendees are included in invites, and conflicts are resolved.
Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities and other events.
Booking complex international travel itinerary with knowledge of Amex travel booking tools, preferred vendors and associated policies.
Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend.
Organizing new starters first days, workstation, PCs, stationery, and all HR / PeopleSoft administration. Helping to co-ordinate recruitment and development activities.
Assisting with timekeeping and payroll duties, organization charts and completing cost-centre reconciliations
In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management visits, and other employee-related activities and events.
Support of ad hoc special project which may be confidential and sensitive in nature.
Support Employee Engagement initiatives, Sr. Leader / team updates and other USCDT Cross Platform related projects as needed. Managing general follow-up and generating reminders to effectively meet deadlines and commitments
This is a hybrid position which requires 3-days per week in office.
Job Qualifications :
Ability to work in a complex, fast-moving environment while adhering to tight deadlines and with strong attention to detail.
Strong maturity with ability to effectively prioritize VP office responsibilities.
Ability to work under minimal direction, manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.
Team player who is dependable and enthusiastic.
Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook (may work with VPs email).
Excellent communication skills, both written and oral; strong interpersonal, influencing, and collaborating skills.
Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through
Proficiency in applications, including but not limited to Concur Expense Management, Ariba Buyer, eHR, Payroll, BrassRing, and the IT Service Catalog
About ASK : ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities
ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.
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