Event Coordinator - Private Events

ASM GLOBAL, the leader in privately managed public facilities has an excellent and immediate opening for an Event Coordinator at ASM GLOBAL Oakland Arena & Oakland/Alameda County Coliseum.

JOB SUMMARY

The primary duty of an Event Coordinator is to be the main on-site and planning point of contact and to provide support to the clients of Oakland Arena & Oakland/Alameda County Coliseum. The Event Coordinator will coordinate and plan all aspects of private events- primarily corporate, social, and community events and occasionally assist with concerts and tenant events. Exempt- Salaried Position $66,56-$72,000

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Coordinates all logistics for private events.
• Primary on-site contact and liaison during an event.
• Determines needs and activates solutions for event success.
• Coordinates and clearly communicates venue event staffing needs with all necessary internal departments such as security, operations, maintenance, parking, and guest services.
• Instructs contracted staff on event days.
• Coordinates events with appropriate vendors including subcontractors, decorating companies, audio-visual companies, food and beverage contractor, and others to ensure success of the event.
• Enhances relationships with clients and vendors in effort to provide exceptional customer service and increase probability of future bookings/return.
• Executes administrative tasks for the planning of a successful event (work orders, floor plans, event report and final invoicing).
• Assists with estimating and reporting event expenses.
• Assist other team members with events including activations, concerts and tenant events.
• Monitors events to ensure all building rules, policies and safety procedures are being adhered to and enforced during events.
• Conducts site tours of facility to prospective and/or booked clients.
• Assists department and organization with various projects and special assignments.
• Implement and follow all policies/procedures, risk management, safety precautions, rules, regulations, and emergency procedures established at the facility.
• Provide outstanding customer service to diverse clients, guests, contractors, vendors, and any visitors.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform essential duties satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

EDUCATION AND/OR EXPERIENCE

• A minimum education level of: BA/BS Degree (4-year) or equivalent experience.
• A minimum of 2-4 years of related work experience.
• Experience effectively coordinating and planning events.

KNOWLEDGE, SKILLS, AND ABILITIES

• Significant skills and aptitude in judgment, proactive problem solving, and resolution of complex issues.
• Ability to create strong and cooperative relationships across all levels of a diverse organization.
• Read and interpret documents, procedure manuals, floor plans, and instructions for events.
• Familiar with event set up, run-of-show, and strike schedules.
• Possess an understanding of events industry terminology and services.
• Excellent prioritization, organization, and time-management skills, with a high attention to detail.
• Work independently, as well as part of a diverse team.
• Work effectively under pressure and in a fast-paced environment.
• Remain flexible and adaptable.
• Ability to speak clearly, provide instructions and explanations, and listen and understand when communicating with staff, vendors, and clients.
• Ability to write and compose correspondence, memos, and reports.
• Ability to maintain confidentiality.
• Must possess and exude a positive, team-oriented attitude.
• Self-starter with a willingness and enthusiasm for taking on additional responsibility.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

While performing the duties of this job, the employee is regularly required to perform strenuous physical duties that may include, but are not limited to the following

• Move and walk extensively around the facility.
• Stand for long hours during events.
• Kneel, stoop, reach, crawl and climb to high walkways.
• Lift and/or move up to 50 pounds up to 10 minutes at a time.
• Perform work through repetitive eye/hand coordination.
• Balance and have good manual dexterity.
• Work inside and outside of buildings.
• Exposure to adverse conditions such as weather and loud noises.
• May occasionally have to enter areas where fumes, airborne particles and toxic or caustic chemicals are present which will require ability to use respirator and/or other PPE.
• Ability to walk or otherwise move about frequently for several hours.

CERTIFICATES, LICENSES, REGISTRATIONS

• Possess any licenses, certificates or training required by company, local, state, or national authorities for the operation of the equipment found in the facility in all areas of the department – or acquire within 6 months.

COMPUTER SKILLS

• To perform this job successfully, an individual should have basic computer knowledge and the ability to operate Windows, Word, Excel, Outlook and other standard office equipment.
• The ideal candidate will have familiarity with floor plan software.

HOURS OF WORK AND TRAVEL REQUIREMENTS

• Must have the ability to work extended and/or irregular hours including nights, weekends, and holidays in addition to normal business hours.

NOTE

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM GLOBAL is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Please apply via our ASM Global Career site.

Salary : $6,656 - $72,000