Event Coordinator

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Communicate with tenants to obtain necessary technical requirements and other event related information.
• Inspect buildings and specific meeting areas to evaluate suitability for occupancy, considering such factors as air circulation, lighting, location, and room size and event requirements.
• Ensure that the equipment, physical set-up and personnel provided meet the requirements of the event and the tenant’s contractual agreement.
• Develop assignment schedules for all staffing requirements for the proper presentation of event.
• Prepares cost estimates and monitors final billing.
• Oversees all aspects of facility operations related to events.
• Ensure all pertinent information is obtained, compiled in event files and distributed to proper entities.  This includes but is not limited to compiling, filing, and distributing medical service reports, incident reports, ejections, arrest, parking lists, and staffing schedules.
• Coordinate with the Box Office regarding technical and production requirements that impact sights lines and/or cause seating obstructions.
• Oversee the participation of related departments, such as operations, audio/video, housekeeping, guest services, police, traffic, for facility activities.
• Manage the preparation for upcoming events. 
• Clear, concise, and timely communication to internal staff and clients a must.
• Maintains thorough and complete event records.
• Work irregular schedule to insure proper supervision of all events and activities scheduled in the facility, as required.
• Compile hours for EMTs, Police Officers, or any other subordinate staff or contract staffing.

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Qualifications to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• Bachelor’s degree from an accredited four-year college or university preferred.
• Two (2) years related theatre/arena technical experience and/or training, or equivalent combination of education and experience preferred.
• Knowledge of building operations, methods in setting up/tearing down events, all technical stage aspects which include, but are not limited to electrics, audio, rigging, crewing, and logistics for all stage systems, personnel and equipment is useful.
• Possess knowledge of building operations, maintenance, practices and safety requirements.

Skills and Abilities

• Coordinate and satisfy the requirements of multiple events occurring simultaneously.
• Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Engage in decisions related to crowd management in a prompt and decisive manner during crisis situations.
• Work independently, exercising judgment and initiative.
• Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment.
• Operate standard office equipment and personal computer(s) using MS Office.
• Operate AutoCAD design software.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 
• Work effectively under pressure and/or stringent schedule and produce accurate results.
• Organize and prioritize work to meet deadlines.
• Follow oral and written instructions and communicate effectively with others in both oral and written form.
• Remain flexible and adjust to situations as they occur.
• Work in a fast-paced environment.
• Ability to work under limited supervision and to interact with all levels of staff including management
• Ability to work long and irregular hours that may vary due to functions and may include day, evening, weekends, and holidays.

Computer Skills                                         

 To perform this job successfully, an individual should have some knowledge of computers.

 Certificates, Licenses, Registrations

 No certifications are required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be required to work both indoors and outdoors as required by the function.  Must have the physical ability to maneuver around facility, at times, walking and/or standing up to 8-10 hours daily.

NOTE: The essential responsibilities of this position are described under the headings above.  They may be subject to change at any time due to reasonable accommodation or other reasons.  Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM – Tucson Convention Center

260 S. Church Ave.

Tucson, AZ 85701

Applicants that need reasonable accommodations to complete the application process may contact 520-837-4759.

SMG is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.

VEVRAA Federal Contractor