Intern

POSITION:Intern

DEPARTMENT: Varies   

REPORTS TO:HR Manager     

FLSA STATUS: Hourly/Nonexempt

OVERVIEW

As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Our focus is YOU! Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve.

We are seeking a motivated and enthusiastic intern to join our team! The intern will have the opportunity to gain valuable hands-on experience while contributing to various projects. This position is designed to provide exposure to different aspects of our organization and offers a dynamic learning environment.

JOB DUTIES & RESPONSIBILITIES

• Assist with day-to-day tasks and projects.
• Conduct research and gather relevant data to support ongoing initiatives.
• Collaborate with team members to contribute creative ideas and solutions.
• Attend meetings and take notes to assist in project coordination.
• Complete assigned tasks within specified deadlines.
• Learn and apply industry-specific tools and software.
• Participate in training sessions and workshops to enhance skills.
• Provide general administrative support to the team as needed.

Responsibilities may include but are not limited to:

Marketing

· Assist in preparing and distributing print and digital communication materials.

· Assist in media relations.

· Assist in everyday operations.

· Responsible for client and customer contact

· Assist and participate in social media gatherings, social media monitoring, posting and audience cultivation.

· Observe and learn how to make “media buys” for events.

Event Management

· Learn how an event transitions from Sales to Event Management

· Learn how to prepare a Fact Sheet

· Learn about Production Meetings and how departments work together on each event.

· Plan event details and strategize with the client and their team for the best outcome.

· Produce CADD drawings and layouts for events.

· Communicating with clients to ensure all their needs are met.

· Respond to issues/concerns that may arise during the event.

· Learn how to prepare a work order and how Finance sends invoices to clients.

Operations

· Assist and learn in facility events of set up/tear down of meeting rooms and/or exhibit halls.

· Assist and learn in-facility housekeeping procedures.

· Assist and learn in stock and equipment/supply inventory.

· Assist and learn in the basic supervision and management of Operations associates.

Sales

· Learn how to prepare proposals and license agreements as well as correspondence related to events and facility use.

· Participate in tours of the GCCC.

· Prepare monthly event status reports.

· Track deposits returned license agreements, and addendums to ensure that they are received by due dates.

· Assist in data entry of sales and events.

· Assist in the preparation of client letters.

Finance

· Assist with accounts payable and receivable.

· Assist with balance sheet and event reconciliation.

· Assist with bank statement reconciliation.

· Assist with month-end journal entries.

· Completing miscellaneous special projects of the Finance department, as needed.

Other responsibilities will include tasks associated with human resources, parking, engineering, strategic development, Wi-Fi management, decorator management, and A/V management alongside food and beverage management.

ENVIRONMENTAL/PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS

The essential responsibilities of this position are described under the headings above and may be subject to change at any time due to reasonable accommodation or other reasons. This document in no way states or implies that these are the only duties to be performed by the employee holding this position.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform essential duties satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

KNOWLEDGE, SKILLS & ABILITIES

• Strong communication and interpersonal skills.
• Detail-oriented with excellent organizational abilities.
• Eagerness to learn and a proactive attitude.
• Ability to work well independently and as part of a team.

EDUCATION/EXPERIENCE

• Must have a High School Diploma or GED,
• Undergraduate students interested in pursuing a career in the hospitality industry. This may include but is not limited to sports marketing, sports management, theatre, event planning, and hotel/convention/venue planning.

LICENSES & CERTIFICATIONS

• None required.

EQUAL EMPLOYMENT OPPORTUNITY

ASM Global is an equal opportunities employer and welcome applicants irrespective of their marital status, sex, religion, belief, sexual orientation, race, ethnic origin, or disability.